Department: Finance
Reporting To: Chief Financial Officer
Essential Duties and Responsibilities:
- Ensuring all payroll transactions are processed efficiently
- Collecting, calculating, and entering data in order to maintain and update payroll information
- Compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and reporting on this
- Determining payroll liabilities by calculating employee federal and state income, social security taxes, employer's social security, unemployment, and workers compensation payments
- Resolving payroll discrepancies
- Balances payroll accounts (FSA, HSA, etc) to supporting documentation
- Audits and reconciles benefits invoices to GL accruals
- Maintaining and updating payroll system for earnings and deductions codes, differential pay set up and other payroll codes
- Tracks and reconciles deferred compensation
- Coordinates year end tax reporting (W-2s, 1099s, 1095s, etc.)
- Maintaining payroll operations by following policies and procedures
- Developing ad hoc financial and operational reporting as needed
- Have a full understanding of time keeping policies for various departments
- Work closely with People Ops to resolve system issues
- Sets up out of state tax accounts and coordinates set up with Payroll company
- Researches and provides guidance on payroll tax issues and unusual payroll payments
- Mines payroll data to identify trends, suggest improvements and flag issues
- Onboard employees for timekeeping
- Design, document and implement procedures to streamline payroll processes
- Other duties as assigned
Preferred Qualifications
- MUST BE A CERTIFIED PAYROLL PROFESSIONAL
- 7+ years payroll experience required
- Experience with HSAs, FSAs, 401k/403b plan and deferred compensation
- Experience with multiple and complex earning codes
- Experience with multi-state payroll issues
- Ability to work independently
- Extensive knowledge of payroll taxes and regulatory issues
- Managed set up in payroll system with an HRIS interface
- Associates or Bachelor degree in Business Administration/Finance