Reporting Specialist

@

@Vote

Reporting Specialist

Remote,
Full Time
Paid
  • Responsibilities

    @Vote, a new 501(c)(3) non-profit, nonpartisan voter engagement organization. Our mission is to register voters, provide simple and clear online voting information, and ensure more Americans cast their ballots nationwide.

    JOB DESCRIPTION:

    @Vote is seeking a detail-oriented and strategic Reporting Specialist to lead and support our grant and reporting efforts. The ideal candidate is detail-oriented, proactive, and passionate about civic engagement, with experience in nonprofit development, grant management, fundraising operations, and organizational reporting.

    This role requires approximately 40% travel, including a monthly visit to our headquarters.

    RESPONSIBILITIES:

    • Manage relationships for new grant opportunities from foundations, corporations, and government sources aligned with our mission
    • Maintain and manage a grant pipeline and funding calendar
    • Track trends in funding for civic engagement and voter education
    • Manage our HubSpot CRM for reporting, staff troubleshooting, and contact management needs
    • Write, edit, and submit high-quality program reports on a weekly basis
    • Collaborate with leadership to gather program data, budgets, and impact metrics
    • Tailor proposals to align with funder priorities and organizational goals
    • Ensure timely submission of grant reports and compliance with funder requirements
    • Track grant deliverables, deadlines, and outcomes
    • Maintain accurate records of all grant and program activity
    • Build and maintain relationships with grantmakers and funding partners
    • Assist in stewardship efforts, including updates, reports, and communications
    • Represent the organization in trainings and meetings as needed
    • Work closely with leadership, communications, and program teams to align funding with organizational priorities
    • Support broader fundraising and development initiatives as needed
    • Travel with fundraising team to support organizational meetings and grant based discussions

    MINIMUM QUALIFICATIONS:

    • Bachelor's degree or equivalent experience in nonprofit management, communications, public policy, or related field
    • Experience in grant writing, fundraising, or nonprofit development
    • Proven track record of securing grants or managing fundraising reporting (preferred)
    • Strong writing, editing, and storytelling skills
    • Excellent organizational and project management abilities
    • Familiarity with civic engagement, voting rights, or grassroots organizing
    • Ability to work independently and manage multiple deadlines

    “WOW” SKILLS:

    • Experience with grant databases (e.g., Foundation Directory, Instrumentl)
    • Budget development and financial literacy for grant proposals
    • Knowledge of compliance requirements for 501(c)(3) organizations
    • CRM or donor management system experience
    • Passion for grassroots organizing

    All applicants will be subject to a background check and would be required to sign an NDA for employment.