Full Time - 8-hour day shift

Starting Rate: $ Salary Depending on Experience

Benefits: Fulltime Eligible Staff

· 403b retirement with Match

· Health

· Dental

· Vision

· Life

· Short Term Disability

· Long Term Disability

· Accident

· Critical Illness

· Paid Time Off

· Holiday Pay

· Employee Referral Bonus

· Wellness Center Free Membership

Job Summary:

Holy Angels is seeking a detail-oriented and compassionate Resident Biller & Client Fund Coordinator to oversee the financial integrity of resident accounts, including Medicaid billing, Social Security coordination, and wage oversight. This role also serves as the Financial Planning Coordinator for Families, guiding them through fund management processes and regulatory requirements. The ideal candidate will ensure full compliance with SSA, DHH, and Medicaid standards while maintaining audit-ready documentation across all resident financial activities.

Specific Skills and Responsibilities:

Billing and Regulatory Reporting

Execute monthly ICF-DD Medicaid billing with accuracy and timeliness

Coordinate with SSA and Medicaid offices to resolve client fund issues

Prepare and submit required reports to SSA, DHH, and Medicaid in accordance with regulatory timelines

Client Fund Management

Maintain accurate, organized, and audit-ready records of all resident financial accounts

Monitor daily activity and balances across individual client fund accounts

Reconcile monthly client fund balances with resident ledger accounts

Resident Wage Oversight

Calculate and process resident wages in compliance with program standards

Ensure wage documentation is complete, accurate, and properly archived

Monitor wage disbursements and maintain reconciliation records

Family Financial Planning Coordination

Support families in understanding Medicaid and SSA reporting requirements

Facilitate transparent communication and documentation for financial planning and fund usage

Provide families with clear, accessible guidance on client fund management, wage disbursements, and allowable expenditures

Income Tracking and Special Projects

Calculate quarterly Club Income and ensure proper allocation to resident accounts

Support special finance and compliance projects with minimal supervision

Qualifications:

Experience in Medicaid billing, SSA coordination, and nonprofit financial management

Strong understanding of ICF-DD regulations and client fund compliance- Preferred

Exceptional attention to detail and organizational skills

Ability to communicate financial processes clearly to families and staff

Proficiency in reconciliation, documentation, and regulatory reporting

Education:

High School Diploma or GED or higher

Work Environment:

Must be able to work with individuals with developmental disabilities

Physical Demands:

Walk, stand, sit, push, pull, stoop, kneel, crouch, reach, use hands and lift up to 50lbs, 2/3’s of the time

Requirements:

Drug Screen

Criminal Background Check

Driver’s License Check