Benefits:

401(k) matching

Competitive salary

Opportunity for advancement

Paid time off

Training & development

Position: Administrative Coordinator/Program Coordinator

What does an Administrative Coordinator with Paul Davis do? The Coordinator is the hub of the office and connector across all parties, including potential and current customers, insurance representatives, TPA partners, internal office, corporate team members and more. You'll create and manage job files, track progress, and make sure every detail is documented accurately to keep projects running smoothly from start to finish. From scheduling and digital documentation to customer updates and reporting, you’ll play a critical role in making sure projects are handled with professionalism and care.

Job Responsibilities:

Create and maintain complete and accurate digital job files for all restoration projects

Ensure insurance and TPA compliance with all tasks and timelines

Support project managers and field teams with scheduling and documentation

Create and disseminate required contracts and agreements

Communicate updates with customers, insurance partners, and team members

Handle office administrative tasks like calls and lead intake, emails, and ordering supplies

Qualifications (Requirements):

Exceptionally strong customer service skills

Digitally savvy, able to navigate and master multiple desktop and mobile programs and platforms (experience with restoration or insurance software is a plus)

Organized multi-tasker who likes a fast-paced environment

Highly organized and able to prioritize

Team player with a positive attitude

One or more years’ experience within the restoration industry or related industry

Ability to be on-call during some off hours/weekends

Spanish speaking a plus

Why Join The Team? Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. We are growing locally and have career opportunities for individuals who want purpose out of their work. Our team puts emphasis into living our Vision, Mission and Values to be more than just a service provider.

Vision: To provide extraordinary care while serving people in their time of need.

Mission: To provide opportunities for great people to deliver Best in Class results.

Values: Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement.

Compensation and Benefits:

$25-28 hourly, depending on experience

Leadership Development - our company grows from the inside. If you are motivated to grow your career, ask about participation in our leadership development opportunities

PTO, paid sick days, and paid holidays

401k match

Referral program

Great culture and team dynamic