Retail Facilities Coordinator

C

C3 Industries

Retail Facilities Coordinator

Remote, MO
Full Time
Paid
  • Responsibilities

    Who we are…

    C3 Industries is a multi-state, vertically integrated cannabis company headquartered in Ann Arbor, Michigan, with multiple product brands including the award-winning Cloud Cover Cannabis, Galactic Cannabis, Habitat Cannabis, and a retail network, High Profile Cannabis Shop. The company retails high-quality cannabis products at its High Profile locations in Connecticut, Illinois, Michigan, Missouri, Massachusetts, and New Jersey.

    JOB SUMMARY:

    The Retail Facilities Coordinator plays a key role in ensuring the smooth operation, maintenance, and safety of our High Profile Cannabis Shop retail locations. This role supports day-to-day facilities management, vendor coordination, and project execution across multiple retail sites, helping to maintain consistent and high-quality customer experience.

    JOB DUTIES:

    • Serve as the primary point of contact for all retail facilities-related issues across the retail portfolio.
    • Coordinate, track, and follow up on maintenance requests, repairs, and preventive maintenance schedules using facilities management software; analyze patterns to recommend proactive solutions.
    • Maintain clear, timely, and professional communication with internal stakeholders regarding facility issues, project updates, and timelines to minimize disruption.
    • Maintain accurate documentation of facility assets, warranties and service agreements.
    • Assist in developing and updating facility-related ROPs and emergency procedures.
    • Support store teams during emergency events, including plumbing, HVAC, and electrical issues.
    • Oversee the onboarding and management of external vendors, contractors and service providers in compliance with company standards.
    • Maintain and update contact lists of vendors, landlords, and service partners across the retail portfolio.
    • Manage competitive bidding, cost analysis, and service comparisons to ensure cost-effective facility solutions.
    • Review, process, and track proposals, contracts, service agreements, and invoices within financial platforms.
    • Utilize C3 Industries' financial software for timely processing, approval, and tracking of contracts, invoices and service agreements.
    • Support new store openings, remodels, refreshes, and special projects by coordinating facility-related tasks.
    • Maintain and distribute weekly maintenance calendars, reports and project updates.
    • Collaborate with Retail Operations, Legal, Compliance, Design & Construction teams to prioritize facility repairs and ensure regulatory compliance across the retail network while maintaining adherence to local and state laws, licensing requirements, and BFS standards.
    • Support resolution of fire/life safety inspection deficiencies & ADA compliance.
    • Foster positive working relationships with retail store managers and field leadership, serving as a reliable and solutions-oriented partner for facility needs.
    • Collaborate with retail leadership and store managers to identify and resolve facility needs.
    • Contribute to an innovative work environment that responds to changing business demands.
    • Conduct miscellaneous administrative tasks including but not limited to copies, notetaking, distribution of notes and fielding of calls and questions.

    SUPERVISORY RESPONSIBILITIES:

    None

    JOB REQUIREMENTS:

    • 2+ years of experience in facilities coordination, retail operations, or property management.
    • Strong organizational and project management skills with strong attention to detail.
    • Excellent communication and vendor management skills.
    • Effective communication skills and the ability to collaborate with internal teams and external partners.
    • Proficiency in Microsoft Office and facilities management software (e.g., Freshservice, FMX).
    • Maintain on-call availability, including weekends and holidays as needed, to ensure timely response to urgent facility issues.
    • Familiarity with OSHA, local zoning & building codes.
    • Ability to travel to retail locations as needed (up to 25%).

    ****PHYSICAL REQUIREMENTS & WORKING CONDITIONS: ****

    • Employee is occasionally required to sit, climb or balance, stoop, kneel, crouch, or crawl; the employee is frequently required to stand, walk, talk or hear; the employee is regularly required to use hands or fingers to, handle or feel, reach with hands and arms.
    • Employee is occasionally required to lift up to 50 pounds; the employee is frequently required to lift up to 25 pounds.
    • This position requires the ability to see clearly at close range and to adjust visual focus as needed to perform job duties.
    • Employee is occasionally required to work near moving mechanical parts; the employee is frequently required to work in wet or humid conditions (non-weather).

    Our mission is to share our love of cannabis with the world. If you are interested in being part of our journey, we'd love to hear from you!

    Benefits

    • Medical, Dental, & Vision Insurance for full-time staff

    • Life Insurance

    • Short-term & Long-term Disability Insurance

    • Paid time off

    • 401k

    • Company paid holidays

    *Compensation Estimate Disclaimer

    All compensation range estimates are generated by the third-party job search engine websites; C3 Industries will compensate qualified candidates commensurate with experience and industry norms.