2019-003 Executive Assistant
About Rigil
Rigil is an award-winning, woman-owned business that specializes in technology consulting, strategy consulting and product development. We value teamwork and strive to build strong leaders.
LocationWashington, D.C.
Job typeFull time
PurposeRigil currently has a career opportunity for a full-time Executive Assistant to support senior executives and join our Team in Washington, DC.
Duties and responsibilities
Provides administrative staff support to senior executives.
Coordinates various administrative projects simultaneously, and identifies day-to-day administrative needs, plans and accomplishes tasks, and makes decisions with only broad and general guidance within established timeframes.
Researches, interprets, and accurately applies written procedures and regulations or policies pertaining to travel, time and attendance and other administrative programs.
Uses assigned administrative software applications effectively, such as Microsoft Office, the electronic travel management system, labor distribution reporting, e-mail, etc. to execute administrative duties and responsibilities.
Prepares and/or assists with the timely preparation of travel documents.
Maintains proficiency on all office equipment to include, copier, fax, postage meter, etc.
Schedules meetings and makes logistical arrangements for conference rooms, as required, so that correct attendees are notified in a timely fashion, and all requirements for the meeting are addressed (e.g., agenda items).
Uses safeguards to protect sensitive, confidential, personnel information and adheres to Privacy Act regulations with respect to all work assignments.
Receives visitors and answer phone calls to the office; uses effective communications to ascertain the nature of visits/requests and directs visitors and callers to appropriate person, or provide appropriate information on a telephone message.
Ensures visitors are apprised of, and follow, FAA and local facility security policies, as required.
Prepares requisition request(s) for office supplies, including administrative supplies, printing support, fax support and postage in a timely manner.
Provides technical writing and editing support needed to develop, maintain, and distribute presentations, publications, speeches, articles, and similar information.
Ensures prompt response and appropriate level of follow-through for correspondence.
Prepares office correspondence, reports and written communications in accordance with the FAA Correspondence Manual and associated rules/regulations and current FAA Branding Guidelines. This includes a review of correspondence for spelling and grammatical accuracy, conformance to existing guidelines, and proper coordination prior to signature.
Routes incoming correspondence appropriately and in a timely manner. Incorporates appropriate routing labels or makes copies when multiple recipients are involved. Establishes and/or utilizes control procedures to maintain status of actions and correspondence and to insure that deadlines are met.
Provides support services for planning, coordination, reporting, monitoring, and tracking the activities associated with improving and streamlining business processes and practices.
Collaborates and works closely with the Chief of Staff and other administrative staff to complete work products in support of objectives, additionally provides backup support as needed.
Works in a team environment to help ensure outgoing front office products meet the highest quality standards.
Provides support for special projects.
Minimum qualifications
Bachelor's degree in related field is preferred.
10 years of demonstrated experience.
Application instructions
To be considered for this position apply directly at www.rigil.com/careers.
Rigil is an equal opportunity employer
Rigil considers applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, sexual preference, personal appearance, family responsibility, the presence of a non-job-related medical condition or physical disability, matriculation, political affiliation, veteran status, or any other legally protected status. Rigil requires a Pre-Employment Background Investigation.