Job Description

Rincon Consultants, Inc. is seeking a PROJECT CONTROLS ASSISTANT/PROJECT ADMINISTRATOR who will support one or more large programs with minimal guidance. This position also performs functions in a project administration function and central data management function. This position's primary responsibility is to facilitate the efficient operations of the assigned program by performing a variety of analytical and administrative tasks. 

WHAT DO YOU GET TO DO IN THIS POSITION? 

• Develops and maintains project documents and standards
• Responds to and resolves administrative inquiries and questions
• Assists in tracking and maintaining detailed weekly and monthly deliverable reports
• Maintains electronic project documentation, records, and project files in accordance with established guidelines and requirements (e.g., utilizing electronic documents management systems) 
• Tracks various trainings 
• Assists with billing inquires
• Collects, inputs and organizes data from various sources, which may include departmental heads and subject matter experts, surveys of reports and forecasts, person observations, budgetary documentation, and other appropriate sources
• Managing data associated with large groups of people or projects
• Maintains and coordinates staff scheduling 
• coordinating and tracking equipment and rentals 
• Provide direct support to the project management team and perform ad hoc analysis
• Coordinating, developing, and/or contracting with subconsultants
• Purchasing equipment
• Performs other related duties as assigned

THIS JOB MIGHT BE FOR YOU IF YOU HAVE THE FOLLOWING: 

• Bachelor's degree in related filed, which may include Business, Administration, Account, Finance, or equivalent work experience desired
• At least three (3) years of related experience is required
• Knowledge of software tools and applications including but not limited to: Microsoft Office Suite (especially Excel and Word) and Project Management tools such as Smartsheets 
• Must be able to work in a fast pace environment
• Must be able to work well with team members and alone
• Must have excellent time management, organizational, and prioritization skills 
• Multitasking and problem-solving skills are essential
• Must have strong commitment to quality, attention to detail and proven ability to meet deadlines

Total Rewards Package* Includes:

HMO, PPO, HDHP, Health Savings Account options Three Weeks Vacation accrued in the first year 401(k) / Profit Sharing Retirement Plan 2x/Year Bonus Opportunities Paid Sick Leave Eight Paid Holidays Flexible Spending & Dependent Care Employer-paid life and long-term disability insurance Dental, vision, prescription drug Supplemental life insurance Volunteer Pay for a Day Legal Shield, Identity Protection, Pet Insurance Professional Development Mentoring Patagonia Merchandise Partnership And much more!

*All programs subject to review and change and are provided for regular, full-time employees scheduled to work 30+ hours per week

Rincon Consultants, Inc does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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