Salary: $19.44 - $31.33 DOQ

Position Type: Part Time with some benefits 24 – 29 hours per week.

Opening Date: May 31, 2024

Closing Date: June 17, 2024 5:00 pm

Interested candidates must complete and submit a Riverdale City application and current resume online at http://www.riverdalecity.com/departments/bus_adm/employment.htm

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GENERAL PURPOSE

Performs a variety of working level, complex clerical duties designed to expedite the functions, actions, judgments, processes, and procedures associated with the office of the City Justice Court.

SUPERVISION RECEIVED

Works under the supervision of the Legal Services Department Manager. Receives functional and administrative direction from the Justice Court Judge.

SUPERVISION EXERCISED

None.

ESSENTIAL FUNCTIONS

Performs clerical tasks: receives, logs and files incoming citations and complaints; maintains cross reference system; opens mail, sorts and processes; determines fines based on fine schedule or bail if plea is not guilty; attaches appearance by mail to citation; keeps track of payments made through the mail.

Receives telephone calls and refers to appropriate person; answers questions about pretrial, trial or hearing schedules, and assists public in resolving questions regarding various court matters; provides information about court procedures and schedules; sets appointments; conducts research in records and files as needed.

Issues arrest and bench warrants; type warrant information, order to show cause, failure to appear and refers to Judge for signature; sends copy to Police Department; notifies county or other jurisdiction if someone is arrested; computer enters case information; coordinates with constable as needed to follow-up on warrant status; performs data entry into state-wide system, recalls and tracks information with other agencies.

Reviews citation abstracts; monitors payment records of defendants to assure conformity to judgments and payment schedules; prepares pleadings for failure to appear; utilizes legal processes such as late letters, late notices, summons, bench warrants, warrants of arrest, orders to show cause; may assist customer service clerk in receipting fines and other monies and entering information into computer.

Assists in the maintenance of calendar of events such as trials, arraignments, sentencing, hearings, and motions; informs judge of docket status and schedule; prepares notices of trial and pre-trial; obtains potential juror list and processes according to court procedures; prepares trial and pretrial case materials; instructs defendants and assures viewing of "rights" video; obtains information from BCI and DLD for sentencing by the Judge.

Assists in the maintenance of records of court proceedings; receives and dockets notices of appeal; types judgments, abstracts of judgment, supplemental motions, orders to show cause, garnishments and executions; prepares and distributes copies of new bail schedule as needed. Process expungements

Assists in the receiving and processing of requests for small claims proceedings; prepares affidavits and orders; explains procedures, sets hearings, collects fees and initiates docketing. As backup, attends court and assists the Judge in court proceedings as necessary. As backup, attends court and assists the Judge in court proceedings as necessary.

Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, private councilors and public defenders, adult probation, city courts, and city offices.

Types various reports, memoranda, forms, abstracts and documents for the court.

Regular and predictable attendance

Performs related duties as required.

MINIMUM QUALIFICATIONS

1. Education and Experience:

A. Graduation from high school or equivalent GED.

B. Two years of experience related to above or similar duties; plus six months of specialized training provided on the job or through professional workshops and seminars.

C. Or an equivalent combination of education and experience.

2. Knowledge, Skills amp; Abilities:

Working knowledge of telephone operations and receptionist functions; legal and court terminology; basic accounting and bookkeeping; of office methods and equipment, complex filing systems and computerized applications for records filing.

Typing skill at 40 words per minute; computer skills.

Ability to follow complex instructions; work under stressful working conditions created by strict time frames; learn legal and court document formats; learn criminal and civil law as it applies to court processes; manage angry individuals and unpleasant situations; communicate effectively, verbally and in writing; develop effective working relationships with co-workers, appointed officials, professionals, and the public.

3. Special Qualifications:

Must be bondable.

Must be eligible to serve as a notary.

Must be eligible to receive security clearance for access to State computer (BCI, DLD, NCIC, MVRG, INLETS)

Must successfully complete annual court training requirements.

4. Work Environment:

Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking.

Veteran's Preference Points: Applicants MUST submit a copy of their DD-214 with their application and before the closing date in order to receive veteran's points. This is for initial appointments only.

Riverdale City is an Equal Opportunity Employer. All applicants

selected for employment with the city shall be required to take a

drug and alcohol test with negative results and a background check

as a pre-condition of employment.

FLSA AND AT-WILL STATUS

This position is an at-will position and is exempt from the protections of Utah Code 10-3-1105. As such, the Court Clerk II may be terminated with or without cause and shall not be entitled to due process appeal authority as set forth in Utah Code 10-3-1106.

The Court Clerk II position is a non-exempt position under the Fair Labor Standards Act.

This job description describes the general nature, and type of work performed by the employee(s) assigned to this job. The duties listed are not intended to be an exhaustive list of all responsibilities, demands, and skills required of the position. The job description is not intended to and does not imply or create an employment, compensation, or contract right to any person or persons. The City reserves the right to add, delete, or modify any and/or all provisions of this job description at any time.