FRONT DESK

The front desk position is the first point of contact for our company. This person would be offering administrative support across the organization. In addition to welcome guests and greet people who visit. This position also coordinates front-desk activities, including distributing correspondence and redirecting phone calls.

Multitasking and stress management skills with a pleasant personality is a must. The individual will deal with emergencies in a timely and effective manner, while streamlining office operations.

Qualities:

Communication Skills

Organization

Professionalism

Problem Solving

Computer Savvy

Responsibilities:

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Answer, screen and forward incoming phone calls

Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

Provide basic and accurate information in-person and via phone/email

Receive, sort and distribute daily mail/deliveries

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

Order front office supplies and keep an inventory of stock

Update calendars and schedule meetings

Perform other clerical receptionist duties such as filing and photocopying