Intake Specialist

Avacend, Inc.

Intake Specialist

Livermore, CA
Paid
  • Responsibilities

    Pay rate - $ 24 per hr on w2

    Location: Livermore, CA 94551

    Contract Duration: 6 month contract with potential to convert Construction experience preferred Local candidate only (California)

    To provide clerical and project administrative support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

    Key Responsibilities

    • Completes simple paper filing activities

    • Receives and distributes mail

    • Faxes documents

    • Copies documents

    • Prepares files for archiving

    • Distributes documents

    • Performs scanning and electronic filing

    • Answers phones

    • Greets and directs visitors

    • Assembles documents (reproduction and collation)

    • Performs basic word processing and data entry

    • Maintains simple spreadsheets

    • Orders office supplies

    • Maintains project calendar

    • Arranges project-related meetings, travel and/or events

    • Generates or distributes ad hoc reports using various business systems and databases to internal project team

    • Generates simple documents, such as letters and memos

    • May maintain personal calendar for project manager

    • May route and track invoices

    • Performs other general clerical duties as needed

    • Creates expense reports for project team members

    • Is coordinator of project communications

    • Individual contributor with no subordinates

    Required Skills

    • Basic MS Word skills

    • Basic MS Excel and PowerPoint skills

    • Basic MS Outlook skills

    • Spelling and grammar skills

    • Concentration and cognitive skills

    • Initiative

    • Interpersonal skills

    • Attention to detail and reading comprehension

    • Communication skills, including verbal and written skills

    • Ethics and values

    • Integrity and trust

    • Ability to make decisions

    • Problem-solving ability

    • Expense Reporting Systems (Creating)

    • Time Reporting Systems

    • Time Reporting Policies and Procedures

    • PeopleSoft and Blueprint Basic Users

    • Telephony and Web conferencing

    • Electronic Repository Systems

    • Travel Systems

    Required Experience

  • Qualifications
    • Basic MS Word skills

    • Basic MS Excel and PowerPoint skills

    • Basic MS Outlook skills

    • Spelling and grammar skills

    • Concentration and cognitive skills

    • Initiative

    • Interpersonal skills

    • Attention to detail and reading comprehension

    • Communication skills, including verbal and written skills

    • Ethics and values

    • Integrity and trust

    • Ability to make decisions

    • Problem-solving ability

    • Expense Reporting Systems (Creating)

    • Time Reporting Systems

    • Time Reporting Policies and Procedures

    • PeopleSoft and Blueprint Basic Users

    • Telephony and Web conferencing

    • Electronic Repository Systems

    • Travel Systems