The Accounts Payable Coordinator is responsible to maintain and ensure that Accounts Payables are properly researched, keyed and reviewed

Required Skills

• Responsible for ensuring all invoices received are keyed and processed for payment in a timely manner by entering them accurately into the Accounts Payable systems of ENVI and Oracle.

• Responsible for ensuring that all invoices are properly coded with correct GL coding.

• Enters invoices directly into ENVI and does not bypass the three-way match.

• Prepares standard entry (non-PO) invoices by attaching all supporting documentation to Management for approval prior to data entry into AP system.

• Maintains vendor and paid check files by attaching supporting documentation and filing in a timely manner for easy retrieval.

• Handles all incoming vendor calls for payment questions.

• Verifies invoices have correct pricing before submitting for Management approval.

• Researches and reconciles vendor issues.

• Works through vendor statements within one month of receipt.

• Works with center’s Materials Manager and Business Office Manager on payables and credits.

• Works with center’s Materials Manager and Business Office Manager at month end to ensure accurate accrual logs.

• Manages the intake of cash, check, credit card terminal payments, and direct deposits made to the bank through reconciliation of bank deposits with EOBs, checks, credit card transaction logs and cash or check receipts of patient payments.

• Depositing of checks to bank daily and preparing the cash deposit for courier to pick-up every other day for deposit at bank.

• Reconciles deposits and checks received by obtaining payer EOBs and creating deposit logs and reconciling them with payment poster to accurately balance Advantx with Oracle.

• Interfacing with the USPI accounting team to gather and send invoices to answer questions.

• Is cross trained to effectively perform other business office duties as assigned.

Required Experience

To perform this job successfully, an individual shall be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.  Shall be a high school graduate. Shall have two years related experience and/or training, or equivalent combination of education and experience. Shall have demonstrated computer skills.

• Responsible for ensuring all invoices received are keyed and processed for payment in a timely manner by entering them accurately into the Accounts Payable systems of ENVI and Oracle.

• Responsible for ensuring that all invoices are properly coded with correct GL coding.

• Enters invoices directly into ENVI and does not bypass the three-way match.

• Prepares standard entry (non-PO) invoices by attaching all supporting documentation to Management for approval prior to data entry into AP system.

• Maintains vendor and paid check files by attaching supporting documentation and filing in a timely manner for easy retrieval.

• Handles all incoming vendor calls for payment questions.

• Verifies invoices have correct pricing before submitting for Management approval.

• Researches and reconciles vendor issues.

• Works through vendor statements within one month of receipt.

• Works with center’s Materials Manager and Business Office Manager on payables and credits.

• Works with center’s Materials Manager and Business Office Manager at month end to ensure accurate accrual logs.

• Manages the intake of cash, check, credit card terminal payments, and direct deposits made to the bank through reconciliation of bank deposits with EOBs, checks, credit card transaction logs and cash or check receipts of patient payments.

• Depositing of checks to bank daily and preparing the cash deposit for courier to pick-up every other day for deposit at bank.

• Reconciles deposits and checks received by obtaining payer EOBs and creating deposit logs and reconciling them with payment poster to accurately balance Advantx with Oracle.

• Interfacing with the USPI accounting team to gather and send invoices to answer questions.

• Is cross trained to effectively perform other business office duties as assigned.