Job Description

We are creating a key new position in Vendor Management to be our primary contact with our suppliers and vendors.  This is a hands-on role managing the service delivery workflow for any and all company operations that are subcontracted or involves provision of materials.  This role is about quality execution, efficiency, and involves a strong process orientation with a reliance on a cloud-based system for organization and communication. We operate in the field of commercial property management and ownership, providing work order management and property services to maintain commercial properties.  A background in repair and maintenance technical areas, construction management, as well as property maintenance, is helpful.

Responsibilities for Vendor Manager:

• Identify potential suppliers/vendors based on project requirements, including ensuring levels of coverage in multiple trade areas and skillsets in all territories of Southern California and any future areas where the company operates.
• Act as the primary point of contact between the company and suppliers/vendors
• Maintain relationships with suppliers while continually scouting for additional vendors
• Negotiate contracts, terms, and deadlines with vendors and suppliers
• Maintain and track all in-house inventory and ensure pricing is market-based and current.
• Manage all company purchases of supplies and materials
• Dispatch vendors, as appropriate, to complete client-requested work orders that are outsourced, and ensure all work is performed in a timely manner and satisfactorily.
• Process purchase orders to acquire goods and services
• Qualify vendors and conduct bid processes for individual jobs and ongoing recurring service contracts
• Manage the vendors under contract for recurring services and ensure proper service delivery 
• Maintain vendor database, including Certificate of Insurance and W9, business license, etc.
• Work closely with the legal department to ensure contract terms are favorable to the company
• Attend meetings with the legal team, Dispatch, Operations, vendors and suppliers 
• Support the provision of subcontractors for construction projects, including overseeing bids, contracts, invoice processing, and project closeout.

Vendor Management preferred Qualifications 

• Extensive experience (at least 5 years) working in vendor management in a related field, especially property service delivery
• Bachelor's degree in a related field preferred
• Working knowledge of the industry and market conditions
• Strong understanding of procurement, vendor management, bid processes, contract management, and negotiation techniques
• Highly organized and process-oriented
• Excellent verbal and written communication skills
• Strong negotiation and conflict resolution skills
• Works well as an independent player within a team environment
• Capable of multi-tasking and speedy / efficient workflow
• Attention to detail and error-free
• Spelling and grammar matter
• Professionalism and courtesy is required

We love diversity of every kind and in any way, it makes us stronger. All are welcome here.

We're not big on drama, so we avoid it by doing things properly and with discipline, every time.  We have developed good processes and procedures, we use them, and we are constantly striving to improve them.

We love the feeling of accomplishment when we succeed.  We focus on doing the job right and being one step ahead of our clients' needs.

We believe you can live in a win-win world where your success is aligned with your customers and your partners. We know it is possible to win without necessarily making someone else lose.

Company Description

Serving Southern California Commercial Property Owners since 1984, Royal Oak Property Services, Inc., is a well-established and growing company with over 600 property clients. We provide commercial and retail property maintenance, repairs, improvements, construction, tenant relations, and tenant services. We are a CA Licensed Contractor, License Number 1038220.