POSITION SUMMARY:

We are looking for a full-time bilingual English/Spanish, detail oriented, fast paced, and friendly individual that will have entry level Human Resources and Accounting knowledge to assist in Human Resources and Accounting responsibilities.

The Human Resources/Accounting Administrative Assistant is responsible for assisting with the administration of the day-to-day operations of both departments. The HR/Accounting Admin Assistant duties includes the handling of extreme, sensitive, confidential information and working closely with the HR Manager, Controller, and the Accounting Coordinator.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 HUMAN RESOURCES FUNCTIONS:

• Maintain accurate and updated department and employee files.
• Assist with keeping the Human Resources bulletin boards and other postings as needed.
• Assist putting together new hire/WC packets.
• Provide clerical support to the HR Manager.
• Updates and makes recommendations to improve the staff bulletin boards and staff communication.
• Documents and tracks human resources actions by completing forms, reports, logs, and records to include 401k changes.
• Back-up to HR Manager for Time & Attendance.
• Assist with the coordination employee events and recognition, e.g., Chili Cook-Off/Christmas events.
• Assist the HR Manager with Open enrollment.
• Assist in working with the Temporary Agencies.
• Maintains confidentiality with regards to all sensitive personnel information and situations.
• Performs other related duties as required.

   ACCOUNTING FUNCTIONS:

• Provide clerical support to the Controller and Accounting Coordinator
• Process all incoming invoices.
• Process weekly disbursements.
• Entry with Accounts Receivable and Accounts Payable.
• Prepare and maintain various spreadsheets.
• Assist with researching, tracking, and fixing accounting discrepancies.
• Verify completeness and accuracy of all vouchers, checks requests, and employee expense reports.
• Comply with established internal control practices and procedures. ensure proper management of financial transactions.
• Assist with month end-end activities.

REQUIRED SKILLS:

• Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments.
• Willingness to long hours of work, when necessary,
• Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Meets productivity standards; completes work in timely manner; strives to increase productivity.
• Ability to write routine reports and correspondence including emails.
• Ability to apply concepts of basic math.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to learn and adapt as situations change.
• Self-motivated with the ability to manage multiple Tasks from start to finish.
• Written and verbal communication skills
• Positive Attitude, Flexibility

Russ Bassett provides equal employment opportunities for all applicants and employees. We do not unlawfully discriminate on the basis of race, color, creed, ancestry, medical condition, religion, sex, national origin, age, disability, veteran status, marital status, sexual preference or any other basis prohibited by federal or state law or local ordinance applicable to our work locations. We also make reasonable accommodations for disabled employees if we are aware of the need for accommodation and if the requested accommodation does not cause undue hardship as interpreted from the ADA/ADAAA.