Job Description
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Review and Interpret Customer Contracts
· Set-up new customers, Project Contracts, Project Rates and Projects in finance and accounting system
· Maintain customer budgets in finance and accounting system
· Prepare customer invoices
· Issues invoices to customer through various channels
· Work with Project Managers to manage customer accounts and prepare monthly invoices
· Compile and maintain documents and records of all billings
· Process credit memos, additional billings and accounts receivable adjustments
· Handle billing inquiries from customers
· Maintains Accounts Receivable
· Manage aged bills and inform customers regarding payments
· Issue customer account statements
· Enter accounts payable bills and credit card charges into accounting system
· Monthly reconciliation of company credit cards
· Maintain vendor accounts
· Process employee expense reports
· Responsible for answering all incoming calls
· Perform other duties as assigned
REQUIREMENTS:
· Demonstrated knowledge of accounting and understanding of the General Ledger accounts and how they relate to invoices and budgets, as well as reconciliation procedures
· Demonstrated ability to work collaboratively within all company departments as well as with any customers Demonstrated ability to meet company and customer billing deadlines
· Exceptional attention to details, ability to multi-task, work successfully under pressure and effectively prioritize and manage time and workload to meet company needs
EDUCATION AND/OR EXPERIENCE:
· High Diploma required; BS/BA in accounting preferred
· Minimum 2 years of general billing experience
· Experience in construction industry strongly preferred
· Experience with QuickBooks and Time Slips
· Proficient with MS Excel and MS Word
COMPENSATION & BENEFITS
· Competitive Salary
· Health / Dental / Vision / Life / Short Term / Long Term / Group Life Insurance
· 401(k), matching contributions available after 1 year of service
· Vacation and Sick Leave
· Company Paid Holidays