Job Description

Job Description

**Executive Assistant Duties & Responsibilities: **

The executive assistant will be responsible for three locations: a) 3100 Mill Street, b) 1015 Telegraph Street, and c) 3445 Airway Drive. The main office/location will be at 3445 Airway Drive or wherever the President of the Company chooses to be located. This position will require an individual to come into the office with a positive attitude to foster a “can-do” and “get the job done” attitude. This position will also require great coordination and seeing projects completed at the request of executive management.

Administrative Support:

• Manage and organize office files, documents, and records.

• Coordinate and schedule meetings and events

• Assist with general clerical tasks such as photocopying, faxing, and data entry

• Respond to email correspondences in a timely manner

Facilities Management:

• Oversee the maintenance, and organization of office facilities and equipment

• Assist and give records to the management

• Coordinate repairs, maintenance, and renovations

• Manage office supplies, equipment, and employee breakroom (ensure all office/break are fully stocked with stationary and snacks)

Human Resources Support:

• Assist in the recruitment process, including job postings and initial candidate screening

• Coordinate onboarding and orientation for new employees

• Maintain employee records and update HR systems when necessary

Communications and Correspondence

• Handle incoming and outgoing communications

• Draft and proofread office documents, reports, and correspondence

• Act as a liaison between management and employees

Financial Management:

• Assist in managing office budgets and expenses

• Process invoices, manage cash, and reconcile financial records

• Coordinate with accounting for payroll and other financial matters

Office Policies and Procedures:

• Develop and update office policies and procedures

• Ensure compliance with company policies and regulations

• Educate employees on office policies and procedures

Team Management and Leadership:

• Supervise and provide guidance to administrative staff

• Foster a positive work environment and promote teamwork

• Address conflicts and provide solutions to improve team dynamics

Technology and IT Support:

• Oversee office technology needs and equipment maintenance

• Liaise with IT support for troubleshooting and technical issues

Event Planning and Coordination:

• Plans and coordinates company events, meetings, and conferences in-house or off-site

• Arrange travel logistics such as catering, venue booking, flight, hotel booking, and car rentals.

Health and Safety Compliance:

• Ensure compliance with health and safety regulations.

• Implement safety procedures and emergency response plans.

Project Management:

• Coordinate and manage special projects and initiatives as assigned.

Company Description

S&O is an up-and-coming start-up wholesale business in the Tobacco and General Merchandising industry. We are looking to scale and bring in the proper talent to support the Company's journey.

Company Description

S&O is an up-and-coming start-up wholesale business in the Tobacco and General Merchandising industry. We are looking to scale and bring in the proper talent to support the Company's journey.