+--------------------+--------------------+--------------------+--------------------+ | POSITION | Records Clerk | REPORTS TO | Student Records | | | | | Manager | +--------------------+--------------------+--------------------+--------------------+ | DEPARTMENT | Student Records | FLSA STATUS | Non-Exempt - Full | | | | | Time | +--------------------+--------------------+--------------------+--------------------+
+--------------------------------------------------------------------------+ | PRIMARY POSITION OBJECTIVES | +--------------------------------------------------------------------------+ | Provide support for the student records function to ensure that students | | receive the support services and benefits necessary for successful | | participation in the Job Corps program while ensuring the maintenance of | | a uniform systems to account for and document the participation and | | achievement of program participants. | +--------------------------------------------------------------------------+
+--------------------------------------------------------------------------+ | BRIEF DESCRIPTION OF DUTIES | +--------------------------------------------------------------------------+ | - Reviews all incoming information for student records to ensure | | accuracy and completeness of each form. | | - Assists the Records Manager in scheduling sufficient arrivals to | | achieve and maintain contracted design capacity (On-Board Strength) | | through collaboration with OA contractors in geographic assignment | | plan (GAP). | | - Collaborates with counselors in returning UA students back | | to Center. Ensures prompt documentation of UA retrieval efforts in | | CIS and student personnel files. | | - Maintains accountability for the input of students’ records and | | credentials in CIS in compliance with the PRH. | | - Ensure performance is accurately tracked and reported and necessary | | corrective action is taken to achieve the performance outcome goals | | and quality standards established by the National Director of | | Job Corps. | | - Assists in the development of daily morning reports are made | | available to all department in a timely manner. | | - Coordinates commercial transportation needs of students in | | compliance with the PRH and Department of Labor Manual Series – DLMS | | 7 – Travel Management. | | - Implement a system to provide clothing allowances for students in | | the amounts indicated and according to the time schedule shown in | | the PRH. Records shall include a signed receipt for all clothing | | allowances issued to the student. | | - Implement a uniform system for issuing student personal allowances | | and transition allowances earned through participation | | and achievement. | | - Prepares arrival pay sheets for students. | | - Reviews student folders to ensure they contain necessary paperwork. | | - Helps update student profiles (ETA 640). | | - Prepares terminated folders. | | - Files Student information into permanent folder. | | - Works with counselors and Student Personnel Officer on arranging | | student transportation. | | - Assures that personal information about individual students, subject | | to the Privacy Act, is shared among staff only to the extent | | necessary to ensure the safety and effective provision of services | | to students, and no further, in accordance with the Student Rights | | to Privacy and Disclosure of Information. | | - Ensure accuracy, completeness, and timeliness of all student records | | documents | | - Works toward meeting performance management goals. | | - Follows CDSS plan and Code of Conduct system daily. | | - Adheres to required property control policies and procedures. | | - Maintains good housekeeping in all areas and complies with | | safety practices. | | - Complies with all DOL guidelines, OFCCP regulation, Quality | | Assurance Plan (QAP) Serrato policies and procedures, Job Corps | | notices and bulletins, and Center policies and procedures. | | - Demonstrates and abides by Serrato Corporation’s core values and | | operating principles. | | - Models, mentors, monitors appropriate Career Success Standards. | | - Helps students become more employable through continuous | | reinforcement. | | - Participation in PRH mandated staff training is mandatory. Failure | | to participate may result in disciplinary action up to and including | | termination. | | - Performs other duties as assigned. | +--------------------------------------------------------------------------+
+--------------------------------------+--------------------------------------+ | KEY COMPETENCIES | PERFORMANCE STANDARDS/RESULTS | +--------------------------------------+--------------------------------------+ | Effective | - Presents information both | | | clearly and concisely and | | Communication | regularly confirms correct | | | interpretation of information. | | | - Very high standard of | | | communication skills both | | | written and verbal for the | | | presentation of facts and ideas. | | | - Shows professional non-verbal | | | body language and actively | | | listens to others. | +--------------------------------------+--------------------------------------+ | Organization of Work | - Action oriented. Demonstrates | | | the ability to handle several | | | projects simultaneously with | | | decision making, flexibility, | | | and problem solving. | | | - Implements the key principles of | | | time management, task allocation | | | and priority assignment in | | | addition to | | | personal organization. | | | - Shows attention to detail and | | | ability to complete work with | | | the highest level of accuracy | | | and efficiency. | | | - Continually seek ways to improve | | | employment service provided via | | | development of professional | | | skills and personal growth. | +--------------------------------------+--------------------------------------+
+--------------------------------------+--------------------------------------+ | Professionalism | - Demonstrates professional | | | interpersonal skills when | | | interacting with others. Abides | | | by Serrato Corporation’s Healthy | | | Workplace Environment policy. | | | - Acts as team player and builds | | | professional relationships with | | | coworkers to achieve goals. | +--------------------------------------+--------------------------------------+
+--------------------------------------------------------------------------+ | QUALIFICATIONS | +--------------------------------------------------------------------------+ | - To perform this job successfully, an individual must be able to | | perform each essential duty satisfactorily. | | - Proficiency with Microsoft Office applications including Word, Power | | Point, Outlook, and Excel. | | - Computer Literacy with basic computer functions, email, internet, | | and basic programs such as Adobe Acrobat. | | - Ability to effectively complete routine paperwork in a timely | | manner. | | - High level of organizational and accurate record maintenance skills. | +--------------------------------------------------------------------------+
+--------------------------------------------------------------------------+ | EXPERIENCE | +--------------------------------------------------------------------------+ | Minimum of six months experience in administrative support, data entry, | | records management, or related experience. | +--------------------------------------------------------------------------+
+--------------------------------------------------------------------------+ | EDUCATION | +--------------------------------------------------------------------------+ | High School Diploma or equivalent. Associates degree preferred. | +--------------------------------------------------------------------------+
+--------------------------------------------------------------------------+ | CERTIFICATES, LICENSES, REGISTRATIONS | +--------------------------------------------------------------------------+ | Valid State Driver’s License. | +--------------------------------------------------------------------------+
+--------------------------------------------------------------------------+ | PHYSICAL DEMANDS | +--------------------------------------------------------------------------+ | The physical demands described here are representative of those that | | must be met by an employee to successfully perform the essential | | functions of this job. Reasonable accommodations may be made to enable | | individuals with disabilities to perform the essential functions. While | | performing the duties of the job, the employee is regularly required to | | sit, use hands and fingers to handle or feel, to reach with hands and | | arms, and to talk or listen. The employee must be able to occasionally | | lift and/or move up to 25 pounds. Specific vision capabilities required | | by this job include close vision, distance vision, and peripheral | | vision. | +--------------------------------------------------------------------------+
+--------------------------------------------------------------------------+ | WORK ENVIRONMENT | +--------------------------------------------------------------------------+ | The work environment characteristics described here are representative | | of those an employee encounters while performing the essential functions | | of this job. Reasonable accommodations may be made to enable individuals | | with disabilities to perform the essential functions. The noise level | | can vary from moderate to loud. | +--------------------------------------------------------------------------+
+--------------------------------------------------------------------------+ | BENEFITS OFFERED | +--------------------------------------------------------------------------+ | - Paid Short Term / Long Term Disability and basic life insurance. | | - Health care insurance available (medical, dental, vision, critical | | illness, accident, HSA, and FSA) | | - Paid Holidays | | - Paid Time Off | | - 401K & 401K Matching | | - Tuition Reimbursement | | - Employee Assistance Counseling Service Program | +--------------------------------------------------------------------------+
+--------------------------------------------------------------------------+ | DISCLAIMERS | +--------------------------------------------------------------------------+ | - Serrato Corporation is an Equal Opportunity Employer. | | - Serrato Corporation conducts background checks and drug screens. | +--------------------------------------------------------------------------+