SERVPRO® of Pembroke Pines / West Miramar Office Manager!

Seeking individuals with experience in the following industries: Accounting, QuickBooks, Collections, Accounts Receivables, Human Resources!

Primary Responsibilities

· Manage our QuickBooks (online version), including entering invoices, expenses, and performing month end reconciliations of bank statements and credit cards

· Manage our Collections (primary responsibility). This position will be responsible for collecting payments from our customers, including sending NTOs and filing Liens.

· Manage our Payables; keep track of monies owed to our vendors and ensure payments are made each month.

· Perform basic HR duties including scheduling interviews, New Hire boarding, updating HR policy, organizing employee training, background checks

· Enter employee’s hours, vacation, sick time, lunch hour, and bonuses in ADP (our Payroll Vendor)

· Keep the office organized including organizing our Digital Folders as well as our physical folders in the office

· Organize our insurances and ensure they are paid on time and organize our policies both in physical folders and digital folders

· Place monthly office supply orders

· Maintain our Employee Files and ensure all of our New Hire paperwork is completed for each new hire.

· Perform tasks given by Owner or other managers in the office

· Assist in Collections including following up with our customers and insurance company customers to collect payments.

Position Requirements

· Must be Bilingual (be able to speak English and Spanish)

· QuickBooks Online experience required

· Excel experience is required

· Collections experience a plus

· Background in HR a plus

· Must be a great note-taker and extremely organized.

· Strong Communications, both written and verbal

· Must be a self-starter and do not wait to be told to do your daily tasks

· Experience in the following industries is preferred but not required. Industries include Restoration, Water Mitigation, Mold Remediation, or Construction.

· A minimum two years of Administrative Assistant experience

· Be able to clearly speak on the phone and strong written communication

· Proactive and fully engaged with our daily activities

Pay Rate

Competitive pay based on experience level

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Industries, Inc., the Franchisor, in any manner whatsoever.