Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

· Coordinate and implement general office services such as appointment-setting for all teaching and non-teaching staff, records control, and other administrative activities. Scheduling and rescheduling as needed.

· Coordinate budget accounting operations.

Analyze unit operating practices such as record keeping systems, forms control, office layout, and personnel requirements; create new systems or revise established procedures

Interpret and communicate operating policies

Coordinate collection and preparation of financial and operations reports

Participate in interviewing job applicants and conduct orientation of new employees and new students as needed.

Facilitate the new student evaluation/inquiry process; communicating with parents and the director as needed

Collect and consolidate faculty notes on student progress and performance in order to provide to the director for review

Oversee the marketing/social media processes for the academy by posting advertisements when necessary and reaching out to relevant learning institutions

Locate and compile information; format reports, graphs, tables, records and other sources of information

Assemble and categorize facts and figures for written computation and calculations

Assist with special events planning

Operate personal computer to access e-mail, electronic calendars, and other basic office support software

Use various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports

Exercise administrative judgment and assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area

Handle incoming and outgoing phone and electronic communications on behalf of executive management and route incoming calls to appropriate party quickly and efficiently

Independently create well-organized, grammatically correct memos and reports for distribution to members of various departments

Use various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports

Maintain highest level of confidentiality

Exercise administrative judgment; assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area

Perform other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

High school diploma or GED (Two years college or equivalent work experience preferred)

1-2 years of related experience or relevant coursework

Ability to exchange non-routine information using tact and persuasion as appropriate

Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook

Excellent interpersonal, oral, and written communication skills

Excellent writing, proofreading, and editing skills

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Flexible work from home options available.