The Executive Support Specialist will work independently or under only general direction to support the executive leadership in a full range of administrative support requirements.
Duties include, but are not limited to:
- Assist Security (SEC) Special Security Officer (SSO) in meeting office security requirements
- Assist in processing Visitor Access Requests (VARs)
- Review, coordinate, and track internal and external staff clearance and nomination packages
- Prepare staff summary sheets, memorandum of agreements, and official memos
- Update/develop office-level standard operating procedures (SOP)
- Facilitate Defense Travel System (DTS) orders for government personnel
- Maintain the e-Task management system
- Assist in the onboarding and out-processing for new or departing government staff and contractors
- Develop and distribute the daily office Personnel Status (PERSTAT) reports
- Schedule conference rooms and appointments, VTC/SVTC, Meet Me and IConnect meetings
- Maintain office distribution lists, organizational charts and recall rosters
- Manage senior leadership calendars
- Coordinate office supply orders
- Prepare meeting materials, to include agendas, minutes, etc.
- Serve as the office Data Transfer Officer (DTO) or Removeable Data Custodian (RMC)
- Dissemination of pertinent information to Community of Interest (COI)
Basic Qualifications:
- Active Top Secret Security clearance (TS/SCI)
- Ability to pass a CI Polygraph
- At least (3) years of administration support experience
- Microsoft Office application proficiency to include Word, PowerPoint, Excel, Outlook, and SharePoint.
- Advanced verbal and written communication skills
- Demonstrated ability to communicate professionally and effectively with personnel / teammates / visitors / customers at all levels
- Experience working in a team environment, providing direct support to executive level management and other office personnel.
- Must have demonstrated excellent attention to detail and quality of work.
- Candidate must be proactive and willing to assist other executives in times of absences and personnel shortage
- High school diploma or equivalent