SHINE Systems, LLC, is currently seeking Senior Executive Support Specialists located in Reston, Virginia. Executive Support Specialists work independently or under only general direction to support the executive leadership in a full range of administrative support requirements.
Duties include, but are not limited to:
- Collect and prepare operating reports and budget expenditures.
- Prepare staff summary sheets, memorandum of agreements, and official memos.
- Facilitate Defense Travel Service (DTS) travel for senior personnel.
- Schedule conference rooms and appointments.
- Manage senior leadership calendars.
- Maintain internal files and records management.
- Assist in the preparation of presentations.
- Assists in updating/developing office level standard operating procedures (SOP).
- Provides support to the e-Task management system.
- Assists in managing time and labor, as needed.
- Maintains read-ahead books and files.
- Assists in preparation of charts, graphs and narrative information for management or program reports from material provided by higher-level employees.
- Screens incoming correspondence and determines appropriate action.
- Review outgoing correspondence and reports ensuring proper formats, grammar and coordination.
- May require Special Access Program (SAP) access.
- Assist in ensuring procedures are followed for proper maintenance, storage and destruction of all types of records and correspondence.
Experience/Education:
- 7 years’ experience in a Senior Executive Support position, with a minimum of 3 years supporting directorate-level or executive staff.
- Active TS/SCI and willing to get a CI Polygraph
- Expert MS Office skills.
- Working knowledge and understanding of DoD processes and terminology.
- Bachelor’s Degree preferred.
- Experience with managing executive calendars and time keeping tasks and travel order processing procedures.
- Experience in the preparation, crafting and editing of executive-level and technical correspondence. summaries, guidance and other documents.
- Experience in travel order processing procedures.