For best consideration, please apply by the end of the day on October 16.
This position is a full-time 12-month position. The candidate will plan and coordinate use of the facility and scheduling of special events at the Herrett Center for Arts & Science. The candidate will work with educators in coordinating school field trips and activities. The candidate oversees the Herrett Center Membership program. This position requires early morning, evening, and weekend hours. Responsibilities include:
- Schedules and coordinates special events in the Rick Allen Room for college and non-college entities which may include arranging or coordinating refreshments, furniture set-ups, audio-visual services, etc.
- Coordinates and schedules public and private school groups for all Herrett programs including the museum, observatory, art gallery, and planetarium.
- Oversees membership program and records.
- Coordinates the marketing and public relations efforts for the Herrett Center facilities by disseminating information, actively promoting, and encouraging the use of the Herrett Center to as wide an audience as possible.
- Assists in the distribution of promotional literature to teachers and school administrators pertaining to the Herrett educational programs.
- Generates revenue for the College/Herrett Center.
- Serves as secretary and marketing liaison to the Herrett Forum Committee.
- Assists with exhibits as needed
- Become conversant with the inner workings of the Herrett Center to allow effective communication of museum functions with the general public.
- Maintains professional expertise appropriate to meet the requirements of the job.
- Maintains open communications regarding resources, priorities, and expectations.
- Develops and maintains cooperative internal and external relationships, partnerships and networks that help advance the mission of the Herrett Center.
Required Skills
- Demonstrated ability to meet the responsibilities of the position
- On a continuous basis: know, understand and able to perform all aspects of the job
- Ability to maintain a flexible work schedule to include some early mornings, late evenings, weekends, and holidays as necessary for effective oversight of special programs, activities, and events at the Center.
- Work and interact effectively with colleagues, staff, students, scientists, Native American tribal representatives, college administrators, and others of various cultural and socio-economic backgrounds.
- Effective communication skills
- Ability to work in a team atmosphere with the Herrett Center staff
- Ability to maintain a courteous, professional, and effective relationship with college administrators, community leaders, visiting dignitaries, and the general public.
- Demonstrated ability to identify trends, problems and opportunities and implement changes that solve those problems and/or take advantage of the opportunities
- Ability to use sound judgment in dealing with problems and must be able to handle occasional stress and conflicts.
- Commitment to providing exceptional customer service
- Ability to serve as an advocate for the museum
- Friend and fund raising ability
- Ability to be innovative and creative
- Self-starter and highly motivated
- Strong focus on effectiveness and efficiency
- Demonstrated ability to exercise sound judgment
- Demonstrated skill in critical thinking, problem solving and conflict resolution
- Excellent oral and written communication skills
- Ability to handle stress and work effectively and efficiently in a fast-paced and fast‑changing progressive environment (work on several projects in the same time, prioritize, organize, and manage projects and people)
- Ability to maintain strict confidentiality of sensitive information
Required Experience
Prefer bachelor's degree. Salary posted correlates to those without a bachelor's degree.
Experience: Event planning and managing. Booking reservations for large groups.