Benefits:

401(k)

401(k) matching

Dental insurance

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

We are looking for an Office Manager with healthcare experience to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

In addition to managing and delegate day to day duties of the Office Assistant, responsibilities include:

Serve as the point person for office management including maintenance, mailing, supplies, equipment, bills, errands, shopping

Patient billing

Communicate with insurance companies for various issues

Verify that patients are accurately prepared for visits, including verifying insurance, and referrals

Schedule meetings and appointments

Manage office supply inventory

Organize the office layout and order stationery and equipment

Maintain the office condition and arrange necessary repairs

Partner with HR to update and maintain office policies as necessary

Organize office operations and procedures

Coordinate with appropriate third party technical assistance on all office equipment

Assist CEO when needed in managing contracts and price negotiations with office vendors, service providers, and office lease(s)

Provide a positive office experience to clients and visitors

Assist in the onboarding process for new hires

Address employee's queries regarding office management issues (e.g. stationery, Hardware, etc.)

Plan in-house or off-site activities, like parties, celebrations, and conferences

A successful Office manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

SKILLS

Proven experience as an Office manager, Front Office Manager, or Administrative Assistant

Experience in a medical office setting is highly preferred

Experience with medical billing

Experience with insurance verification

Knowledge of office administrator responsibilities, systems, and procedures

Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Hands-on experience with office machines (e.g. fax machines and printers)

Excellent time management skills and ability to multi-task and prioritize work

Strong attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

A creative mind with an ability to suggest improvements

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus