JOB DESCRIPTION SUMMARY

The Accounts Payable Specialist is responsible for accounts payable functions including: PO and non-PO invoice entry, payment runs, Concur review, and filing.  Within specific limits, makes independent decisions regarding the planning, organizing, and scheduling of the work involved.

DUTIES AND RESPONSIBILITIES

• Process payment runs, including ACH, Checks, and Wire transfers
• Code invoices for payment according to the direction of the Management team and Controller
• Obtain proper approvals for invoices and payments
• Post and clear wire transfers payments in SAP
• Reconciliation of netting activity with Kubota Corporation
• Issue year-end 1099 reports to vendors
• Administer Concur and review expense reports
• Complete documentation and fulfill requests from internal and external auditors
• Request vendor statements to confirm accuracy of A/P sub ledger
• Answer questions from vendors regarding outstanding invoices
• Provide credit information to new vendors
• Maintain Vendor Master records in SAP
• Create and maintain files for vendors
• Record journal entries, as needed
• Manage special projects as assigned
• Maintain an organized and secure work environment
• Support co-workers in other departments as needed
• Inform Manager of all noteworthy activities
• Follow safety guidelines and department and corporate policies and procedures

JOB KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent communication and interpersonal skills demonstrated by the ability to resolve conflicts, develop appropriate solutions to problems, and develop and maintain mutually beneficial relationships with vendors
• Knowledge of accounting concepts and processes including payment processing, journal entries, and month end close
• Basic knowledge of audit procedures
• Ability to follow standard work instructions; be reliable and punctual
• Ability to multi-task, establish priorities and meet deadlines, maintain a flexible attitude and approach towards assignments, and maintain level of organization in a changing and fast paced environment
• Good command of the English language, both written and verbal
• Ability to comprehend an extensive variety of instructions, both oral and written
• Excellent written and verbal communication skills
• Ability to define problems, collect data, and establish facts
• Ability to maintain high level of confidentiality
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers and decimals
• Intermediate knowledge of word processing and spreadsheet applications
• Working knowledge of SAP FICO module, preferred
• Ability to operate general office equipment

EDUCATION AND TRAINING

• Associates degree or equivalent
• 2-3 years Accounts Payable experience

PHYSICAL DEMANDS

• Sitting for long periods of time with some walking, stooping, bending, and reaching
• Dexterity to make fast, simple, repeated movements of the fingers, hands, and wrists
• Movement by holding, turning, and grasping of objects
• Ability to hear normal conversations on phone or in person
• Ability to see more than 20 feet
• Ability to see color and see/read computer screen

WORK ENVIRONMENT

• Work is performed in a hybrid environment. Noise level in office is moderate
• Limited exposure to the warehouse. Limited exposure to temperature variations when shipping doors are open

TOOLS AND EQUIPMENT

• Computer and other general office equipment

Required Skills Required Experience