Job Description

 Slaughter, Reagan & Cole, LLP, a mid-size, AV rated, Ventura County business litigation and insurance defense firm, is seeking a motivated and team-oriented Law Office Administrator/Office Manager (“LOA”). Our LOA is responsible for Firm administration, support functions, managing non-lawyer personnel, systems management.

Specific responsibilities include:

• Manage all staff, ensuring compliance with Firm policies.
• Supervises and establishes policies and procedures to facilitate the efficient operation of all IT systems, automated and manual administrative systems.
• Manages the Firm’s legal files and other vital records, such as archives.
• Monitor and equalize workflow among staff to ensure that everyone is able to work at a good and fair pace, producing work in a timely manner.
• Maintain a current knowledge of employment laws and regulations and advise the Firm’s partners and management of developments.  Ensures compliance with wage and hour and other governmental laws and regulations.
• Maintain and update Employee Manual to ensure compliance with employment laws and regulations.  Ensure that all employees are familiar with the Firm’s policies.
• Hiring attorney and administrative staff, orient new employees including training of administrative staff.
• Manage the Performance Appraisal program for attorneys and non-attorneys.
• Manage employee relations.
• Assist with salary and compensation program for staff.
• Administer Firm benefits programs (includes health, dental, long-term disability insurances and 401(k) plan).
• Calculate and input payroll.
• Maintain Firm’s official personnel-related records.
• General supervision of accounting functions and ability to assist accounting personnel with billing, check requests, etc.
• Administers all insurance programs administered and maintained by the Firm, including professional and comprehensive liability insurance. 
• Manage the Firm’s Website and domain names.
• Plan and coordinate special Firm events

 EDUCATION, EXPERIENCE AND SKILLS REQUIRED

• Bachelors in Human Resources and/or Administration preferred. 
• Any combination of education and experience sufficient to demonstrate knowledge of employment laws and the ability to perform the duties specified above successfully.
• Prior legal secretary experience is preferred. 
• Ability to multitask and prioritize
• Knowledge of Microsoft Office Suite and legal applications, such as document management, calendaring, practice management, and billing.
• Knowledge of math sufficient to calculate compensation and payroll-related data.
• Knowledge of software applications, file handling, required legal support functions, IT environment, professional staff's legal requirements, and duties to client.

Competitive salary with benefits. (Health, Life, 401K)

Please submit resume, salary history, and salary requirements via e-mail only.