Job Description

POSITION: ADMISSIONS COORDINATOR

SLOCA’S VISION OF AND FOR EMPLOYEES

Highly desirable employees at SLO Classical Academy are those that are: passionate about classical education and children, committed to personal and professional growth and development, effective and loyal team players, creative thinkers, in full support of our core values and interested in the health and growth of SLO Classical Academy.

POSITION PURPOSE / JOB SUMMARY

• The Admissions Coordinator facilitates admissions processes and procedures by efficiently communicating with and assessing potential families, completing the enrollment process and successfully onboarding new students in a manner that upholds SLOCA’s mission and vision.
• Student/Family retention starts with admissions and the coordinator is critical to ensure that first great experience for every new Student and their Families!

JOB STRUCTURE AND WORKING RELATIONSHIPS

• Non-Exempt Employee Status
• 40 Hours per week, Benefits, PTO
• Reports to the Director of Admissions and Parent Care
• Supports the Early Education Directors, High School Directors, and Teaching Teams

EDUCATION AND EXPERIENCE

• Required:

• College degree required or equivalent experience

• Administrative/Office Assistant experience - 2+ Years

• School experience a bonus

• Technology fluency and experience - computer literate and quick tech study; knowledgeable with Word, Pages, Excel, Google Suite, etc.

• Clerical and Administrative procedures and systems - filing, record-keeping, simple database design (Airtable, Google, other)

• Preferred:

• Familiarity with school, non-profit and business laws

• SLOCA-specific

• A willingness to learn about and support passionately the mission of SLO Classical Academy

• Committed to support and uphold the school’s unique makeup as non-sectarian and accessible to families and employees from various backgrounds and beliefs

• Clear a background check and TB screening

• Ability to carry out duties as described below

DUTIES & RESPONSIBILITIES

• Enrollment

• Learn and understand how to operate in our FACTS system (SIS, Financial, Admissions)

• Respond daily to inquiries - email, phone, website, walk-ins

• Set up family meetings and tours

• Distribute acceptance letters and ensure all enrollment documents are completed by family

• On-boarding

• Timely communication with families, Admissions Director, Early Education Directors, and teaching teams regarding acceptance, on-boarding process and related schedules

• Determine start date and schedule of events leading up to first day

• Work with Admissions Director to ensure new families receive all info and support required to facilitate a smooth transition into the SLOCA community

• Ensure information to set up billing system is available for Admissions Director

• Provide support and guidance to families on required class materials/books, website/portals (family and student) logins, inclusion on appropriate email lists, etc.

• Events Support

• Coordinate packet production for the two All-Parent meetings, and the Summer packet working with departments involved in order to receive applicable packet content

• Partner with Marketing to create packets - either hard copy or electronic

• Sneak Peeks - coordinate and prepare logistics including set up and take down

• School-wide events like History Day, Back to School Orientation, Work Days, Family Business Meeting, parent trainings

• Setup New student training as required (Singapore Math, Writing Intensive, Latin Intensive)

• Information Management

• Ensure SLOCA parent calendar and admissions pages on the website are accurate

• Create and maintain class lists working with teachers for class placement

• Prepare admissions pipeline metrics and executive reporting on progress

• Collect and manage confidential student information (Immunization records, financial agreements, etc.) using prescribed methods

• Coordinate Early Education documentation related to infants, toddlers, and preschoolers enrolled in the Early Education Program

• Staff members are expected to adhere to all ADMINISTRATIVE DIRECTIVES as well as any applicable SLOCA POLICIES including those specifically outlined in the EMPLOYEE MANUAL.

PHYSICAL DEMANDS

• Must be able to remain in a stationary position for long periods of time. Must be able to move about campuses easily. Ability to move equipment weighing up to 30 pounds across campus for various school-wide events. Able to work irregular hours for meetings, events, etc.

Company Description

We're up to big things at SLO Classical Academy! You'll find us off the beaten path, providing classical education and enrichment (with a twist). We exist to educate for life. Understanding that education is not a means to an end, bit a worthy end in and of itself.