Job Description

SMG CORPORATE SERVICES is a private, entrepreneurial, successful and growing company headquartered in northern Fairfield County, CT with an outstanding reputation for providing our customers with exceptional business services. Since 1924, SERVICE MANAGEMENT GROUP, LLC has been a trusted and reliable provider of a full range of facility services. Partnered in 1975, with SECURITY SERVICES OF CONNECTICUT, INC. well-known as a market leader in delivering superior security services across a wide range of business challenges. Together, both companies attribute their success and longevity on the unwavering commitment to customer satisfaction and desire to maintain a superior quality of service. 

We are currently searching for candidates for the position of Payroll Administrator. This position is responsible to administer all aspects of the preparation and processing of weekly payroll for over 2,000 employees ensuring employees are paid correctly and on time, compliant with union labor standards and government legislation.

The Payroll Administrator will work closely with human resources, operations, employee data control and IT to ensure proper flow and maintenance of employee data in the system.  They will perform time-entry, review and verify accuracy of approved timesheets and monitor the transmission of data from the electronic timekeeping system to ensure all hours worked, overtime, sick time, vacation and holidays are recorded accurately. At the end of each payroll cycle, they prepare and file fully documented weekly payroll records.  The Payroll Administrator will also be expected to process adjustments and additional checks outside the payroll cycle, answer questions and address problems as they arise.

In addition, administrative activities will include preparation of various documents, reports and correspondence for both internal and external use; completion of business and government forms as required; and performance of clerical duties including data entry, typing, mailing, filing, faxing and scanning.

THE IDEAL CANDIDATE WILL POSSESS THE FOLLOWING SKILLS AND QUALIFICATIONS:

• Experience using HR/Payroll applications understanding the flow of transactions in an integrated and automated payroll accounting system
• Familiarity with HR policies and procedures, privacy regulations, relevant labor legislation, union and employment standards.
• Meticulous attention to detail with the ability to identify exceptions, errors and abnormalities
• Excellent problem-solving skills with a high level of attention to detail and accuracy
• Proficient in Microsoft Office (Outlook, Excel and Word)
• Excellent interpersonal, verbal and written communication skills
• Should be able to learn quickly, become confident and work independently with little supervision
• Upbeat with a positive attitude and professional demeanor contributing to a team environment
• Organized, logical and methodical with excellent time-management skills to meet deadlines
• Ability to work in a dynamic, fast paced environment, remain calm under pressure, multi-task and adjust workload according to changing priorities without compromising performance
• Honest, trustworthy and dependable with dedication, focus and a strong work ethic
• Ability to maintain confidentiality and exercise extreme discretion

IN ADDITION, THE FOLLOWING CHARACTERISTICS ARE DESIRED:

• 0-2 years previous office administration experience
• Knowledge of Microsoft Dynamics Great Plains (GP)
• Adept at data entry
• General math and analytical skills