We are looking for Administrative Specialist for our prestigious client, needed for 6 month assignment with possible extension pending funding and performance.

WORK ENVIORNMENT: In office, professional environment

TRAVEL: Driving may occasionally be require which will require a valid driver’s license. (e.g. picking up supplies, travel to set up meeting rooms, paying bills, etc.) ( Private vehicle, mileage reimbursement available if requested).

• He/she will be responsible for assisting with processing out of town travel for management and staff assigned within their area.

CANDIDATE RESPONSIBILITIES:

Excellent Time Management and Organizational Skills required

Performs purchasing, fiscal, and other standard administrative office functions.

Maintains statistical reports that measure department or division operational efficiency.

Assists in preparing and/or maintaining division or department budgets.

Assists in planning, researching, developing, and maintaining research activities.

Provides first-line support to the Division’s contract managers.

Performs special projects as assigned.

Performs related work as required.

EDUCATIONAL REQUIREMENTS:

Bachelor’s degree in business or public administration or a degree accepted in the field in which the vacancy exists;

or possession of a high school diploma or an equivalent recognized certificate and two years of staff or administrative experience; or an equivalent combination of training and experience.

SKILLS NEEDED:

Considerable knowledge of rules, regulations, policies, ordinances, and procedures involved in the administration of assigned functions.

Considerable knowledge of the principles of office management and clerical, statistical, and fiscal processing.

Considerable knowledge of bookkeeping, purchasing, budget, and statistical analysis and reporting.

Knowledge of research techniques and the sources and availability of current information.

Knowledge of protocol regarding print and electronic media.

Ability to develop and assist in the installation of management systems, forms, and procedures.

Ability to plan and organize work related to various clerical and technical administrative functions.

Ability to carry out complex oral and written instructions and to communicate clearly and concisely, orally and in writing.

Ability to establish and maintain effective working relationships with superiors, City officials, and the public.

Considerable skills in the use of computer programs and applications used by the City.