Job Description

We are currently seeking an ADMINISTRATIVE/OPERATIONS ASSISTANT to provide general administrative support including scheduling, employment recruitment and light AR/AP for an immediate full-time position located in our Queens office (Queens/Nassau border close to Belmont Raceway). This is a full-time position, 5 days per week for a private security firm, as follows:

OVERVIEW:

This is an excellent opportunity for a career professional or professional returning to the workforce, looking to balance work/family and appreciates a flexible work environment. We are a small, casual, busy and fast paced office and you will work closely with the owner of the company and another administrative assistant. The dress is casual and the hours and days are flexible. We offer the following:

• Competitive Salary
• Paid Vacation
• 401 K
• Flexible Schedule
• Sick Days
• Health Benefits available
• Accessible by public transportation, parking lot also available.
• Positive work environment

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

• Assist employees with schedule related questions.
• Prepare, adjust and monitor employee work schedules and make notifications.
• Screen and set employment interviews for prospective employees.
• Recruit new employees.
• Validate employee change of status forms and new hire authorization forms.
• Invoicing Clients – Quick Books
• Assists with related special projects as required.
• Responsibilities include: Answering phone, maintaining records, filing, data entry, internet research, preparing correspondence and a variety of work projects.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma or Associate’s degree
• Knowledge of Quick Books.
• Versatile computer skills a must, including knowledge of Microsoft Office with emphasis on Word and Excel.
• Strong communication and organizational skills.
• Excellent customer service and telephone etiquette.
• Ability to handle multiple tasks.
• Ability to focus on details and ensure appropriate follow-up occurs.
• Ability to prioritize work utilizing appropriate sense of urgency.
• Must be detail-oriented and deadline driven
• Self-starter who is able to multi-task and work collaboratively and independently with minimal supervision.
• Must be able to work flexible hours when necessary.
• Be able to pass a background investigation

Please submit resume, cover letter, and salary history.

Company Description

We are a NYC based company specializing in providing security officers in the greater NYC area serving the following sectors: Corporate; Hospitality; Retail; Industrial; Residential; Special Events and Private Clients.