STUDIO ADMINISTRATOR

Norman Design Group | Torrance, California

ABOUT THE ROLE

Norman Design Group is seeking a high-performing administrative professional who is exceptionally organized, proactive, and capable of managing a wide range of responsibilities with precision, professionalism, and discretion.

This role is ideal for someone who is comfortable working independently, highly accountable, and naturally driven to anticipate needs rather than simply respond to tasks. Our ideal candidate is a hard worker with a positive attitude, strong follow-through, and a genuine desire to become an indispensable member of our team.

This is not a passive administrative role. We are looking for someone who thrives in a fast-paced environment, enjoys creating order from complexity, and takes pride in helping a creative business operate seamlessly. You will serve as a central support person to leadership, our design teams, purchasing, operations, and client-facing administrative functions.

The right person is equally comfortable managing details, solving problems, coordinating multiple moving parts, and helping create an exceptional experience for both our internal team and our high-end clientele.

Above all, we value someone who brings humility, professionalism, discretion, initiative, and a true team-first mentality—someone who takes genuine pride in supporting excellence.

MUST-HAVES

The ideal candidate will possess the following non-negotiable qualities:

Work Ethic & Mindset

Exceptionally dependable with strong follow-through

Self-starter who can work independently without constant supervision

Highly proactive and naturally anticipates needs

Strong work ethic with a willingness to roll up their sleeves

Positive, solution-oriented attitude

Calm under pressure with the ability to pivot as priorities shift

Strong sense of ownership and accountability

Professional, polished, and discreet in all communications

Team-first mindset with a “how can I help?” attitude

Collaborative, no-drama personality

Organizational Strength

Naturally highly organized and detail-oriented

Exceptional task management and prioritization skills

Ability to juggle multiple deadlines while maintaining a high level of accuracy

Strong systems thinker who enjoys creating efficiency and structure

Comfortable managing many moving parts simultaneously

Communication

Exceptional written and verbal communication skills

Professional phone, email, and interpersonal etiquette

Strong communication skills with clients, vendors, consultants, and team members

Ability to communicate clearly, efficiently, and diplomatically

EXPERIENCE REQUIREMENTS

Required Experience

Minimum 3+ years of administrative, executive assistant, office management, operations coordination, or studiocoordination experience

Experience supporting leadership and/or multiple departments simultaneously

Experience working in a fast-paced professional office environment

Strong Microsoft Excel skills, including spreadsheets, formulas, and tracking systems

Proficiency in:

Microsoft Office Suite

Google Workspace

Calendar scheduling and coordination tools

Digital filing and document management systems

General office software and technology platforms

Preferred Experience

ADP Payroll

Accounts Payable / vendor payment processing

PTO / employee administrative tracking

Insurance and business license coordination

Marketing coordination support

Education

Associate degree preferred

CORE RESPONSIBILITIES

Administrative & Operational Support

Manage day-to-day office administration and operational support

Support leadership with scheduling, appointments, and occasional travel coordination

Manage incoming communications, correspondence, documentation, and filing systems

Maintain office organization, supply inventory, and overall studio presentation

Support internal systems, processes, and general office functionality

Leadership & Team Support

Provide direct support to the Principal, Design Director, Purchasing Manager, and design teams

Disseminate information and coordinate task follow-up as directed

Organize meeting notes, action items, and project-related communications

Assist with cross-department communication and coordination

Vendor & Purchasing Coordination

Maintain vendor communication and follow-up

Process vendor payments and accounts payable support

Support purchasing administration and procurement coordination

Assist with deliveries, shipping logistics, storage coordination, and installation support

Client Experience Support

Greet clients and visitors in a warm, professional manner

Manage inbound calls and client inquiries

Assist with administrative client communications, contracts, and documentation

Help create a polished, seamless client experience reflective of our brand

Business Operations Support

Support payroll administration

Track PTO, sick time, and light HR administrative functions

Assist with maintaining insurance policies, licenses, and administrative compliance

Support light bookkeeping and financial administrative coordination

Assist with special operational initiatives and leadership projects

Marketing & Studio Support

Coordinate with leadership on marketing-related administrative tasks

Help organize project photography, project details, and communication with marketing partners

Support studio events, gifting initiatives, holiday outreach, and internal celebrations

REQUIRED ABILITIES

The ideal candidate must be able to:

Thrive in a fast-paced, deadline-driven environment

Work independently with excellent judgment and initiative

Manage multiple concurrent tasks without sacrificing accuracy

Quickly learn new software, systems, and internal processes

Maintain confidentiality, professionalism, and discretion

Communicate effectively with sophisticated clientele and professional partners

Sit and work at a computer for extended periods

Navigate stairs within the office environment

Occasionally lift and move office materials, samples, and packages

HOURS & WORK SCHEDULE

Part-Time Position 20–25 hours per week

Expected schedule: Monday through Friday Approximately 4-5 hours per day Within standard office hours of 8:30 AM – 5:30 PM

This is an in-person position based in our Torrance studio.

Flexibility may occasionally be required based on installations, project deadlines, or business needs.

COMPENSATION

$28–$30 per hour Compensation will be based on experience, qualifications, and relevant industry background.

TO APPLY

Please submit:

Resume (PDF format)

Brief cover letter

Availability

A short note explaining why you believe you would be an excellent fit for this role