Office Administrative Assistant

Downtown Los Angeles

Renowned landscape architecture firm is seeking a full-time Administrative Assistant for its Downtown Los Angeles studio. We are a company of leading designers, planners, and professionals with studios in Southern and Northern California, Texas, New York, and Shanghai.

The qualities we look for include the ability to multi-task, handle deadlines, and to assist with day-to-day office operations and marketing activities. Administrative Assistant reports directly to the Managing Principal. JOB RESPONSIBILITIES

A. OFFICE RESPONSIBILITIES

• Provide high quality administrative support services to professional staff
• General oversight of studio operations, including studio cleanliness, minor maintenance upkeep, filing and organizing studio supplies and resources, keeping things in general good order.
• Maintain conference room schedule and room preparations.
• Handle outgoing and incoming mail and packages.
• Direct incoming calls to appropriate staff members.

B. ADMINISTRATIVE RESPONSIBILITIES

• Create documents from existing templates.
• Complete and oversee word processing requests and creation of contracts and proposals.
• Assist the business development manager in coordinating and assembling all materials and information relating to marketing proposals and marketing materials.
• Coordinate and organize office-wide events or meetings.

C. SKILLS AND EXPERIENCE

• Applicants should possess a proven ability to meet multiple deadlines in a fast-paced, high energy creative office environment. We are looking for a proactive, resourceful self starter, with the ability to prioritize workload.
• Efficient organizational skills and excellent attention to detail. Proficiency in PC-based computer software including Microsoft Office (Word, Excel, PowerPoint, Outlook, Microsoft Project).
• Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign, and/or Acrobat) is required.
• Min. 2 years of experience in a similar administrative-type position.
• Previous office management experience preferred.
• 4-year college degree in Business Administration or Accounting (strongly preferred).

COMPENSATION

$48,000/year, competitive benefits package including health, dental, long-term disability, 401K, profit sharing, performance-based bonus. Job classification: Exempt. Interested applicants should submit cover letter and resume, Subject: Office Manager Position. 

We apologize for not being able to respond individually to each applicant. No phone calls please. SWA Group is an Equal Opportunity Employer. Local candidates only.