Job Description

 

K CHAMBER OF COMMERCE

POSITION DESCRIPTION

 

The Sacramento Black Chamber of Commerce (SBCC) recognizes the need to provide the latest information on local, state and national issues that may have an impact on our community.  Established in 1985, the SBCC was organized to bring African American business owners and professionals together to create a solid economic structure within Sacramento’s business community.

 

The Sacramento Black Chamber of Commerce is seeking a highly motivated individual to support the organization as it moves forward.  The successful candidate will have proven experience and skills in all clerical aspects needed by an executive assistant and experience in event planning.

 

The SBCC’s work environment is fast paced, creative, flexible and collaborative.

 

JOB DESCRIPTION

 

EXECUTIVE ASSISTANT

REPORTS TO:        President/CEO

 

Full time – Non Exempt Position

                             37.5 hour work week

                             (workday will sometimes include evening events-flexibility in work schedule required)

 

KEY RESPONSIBILITIES:

 

·       A commitment to excellent customer service and dependability.

·       Develop and build and maintain needed databases utilizing existing software, i.e. Microsoft Access, Excel, Chamberware and/or Quick Books.

·       Aids in the planning and directs networking membership events and programs.

·       Work collaboratively to support and provide recruitment outreach and materials, as well as provide staff presence for SBCC at outreach events.

·       Represent the Chamber at special events and set up promotional displays to support the effort of recruiting members.

·       Oversee monthly membership billings and solicitation letters from database including renewal notices and calls.  Responsible for sending 30/60/90 day delinquent notices

·       Oversee the maintenance of accurate membership files within Chamberware, and hard copy files.

·       Responsible for identifying and profiling members for web and e-blast spotlight opportunities.

·       Attend ALL Chamber functions (i.e. Major Events, Workshops and Mixers).

·       Maintain all clerical functions in an office, i.e. answering phone, typing documents, opening, logging and dispersing mail, preparing bank deposits, preparing account payables and checks, calendaring/scheduling for CEO.

·       Maintaining office equipment.

·       Overseeing the Assembly of the  monthly newsletter

·       Assuring website is current and accurate.

·       Make travel arrangements for CEO.

·       Other duties as assigned.

 

QUALIFICATIONS AND REQUIREMENTS:

 

§  Superior communication skills, both written and oral.  Excellent organizational skills, editing, and attention to detail is a must.

§  Advanced PC knowledge including MS Office (Word, Excel, Power Point) and Constant Contact.

§  Understanding, knowledge and direct use of social media platforms for business related purposes.

§  Event coordination experience.

§  Ability to maintain confidentiality of information and too use discretion and tact in dealing with sensitive matters.

§  Demonstrated ability to foster positive working relationships with individuals at all levels of an organization and across all functions.

§  Record and transcribe minutes of monthly board meetings and some programmatic committee meetings, i.e. Prosper.

§  Ability to think strategically in a fast-paced environment while prioritizing to meet deadlines.

§  Ability to manage time and oftentimes work alone.

§  Be solution oriented, self-motivated, flexible and adaptable to change.

§  Understanding of African American issues and culture.

§  Last, but not least, a great sense of humor and positive attitude.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION AND EXPERIENCE:

 

§  Bachelor’s degree (B.A.) from four-year college or university; or four or more years related experience and/or training; or equivalent combination of education and experience.

 

LANGUAGE ABILITY:

 

Ability to read, analyze, and interpret general business periodicals and professional journals. Ability to write reports and business correspondence.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

MATH ABILITY:

 

§  Ability to calculate figures and amounts such as discounts, commissions, and percentages.

 

REASONING ABILITY:

 

§  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

 

 

 

 

 

COMPUTER SKILLS:

 

§  To perform this job successfully an individual must be highly proficient in MS Word, MS Excel, MS Power Point, MS Publisher, MS Outlook, MS Access and Constant Contact.  Must have the ability to learn and manage proprietary software Chamberware.

 

SUPERVISORY RESPONSIBILITIES:

 

§  Possess the ability to supervise staff that may be hired in clerical capacities and interns in accordance with the organization’s policies and applicable laws.  Responsibilities will include interviewing, training, planning, assigning and directing work.

 

WORK ENVIRONMENT:

 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions.

 

The noise level in the work environment is usually low to moderate.

 

PHYSICAL DEMANDS:

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision and peripheral vision.  While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; reach with hands and arms and talk and hear.  The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch, or on rare occasion crawl.

 

SALARY AND BENEFITS:

 

This is a full time position with work hours varying depending on special events.  The Salary range is $40,000-$46,000 depending on experience.

Company Description

The Sacramento Black Chamber of Commerce is seeking a highly motivated individual to support the organization as it moves forward. The successful candidate will have proven experience and skills in all clerical aspects needed by an admin assistant including but not limited to supporting management of social media. The SBCC's work environment is fast paced, creative, flexible and collaborative.