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Executive Assistant to COO

Sadler Healthcare, Inc.

Executive Assistant to COO

Los Angeles, CA
Full Time
Paid
  • Responsibilities

    Job Description

    JOB SUMMARY:

    THE EXECUTIVE ASSISTANT IS RESPONSIBLE FOR ASSISTING THE CHIEF OPERATING OFFICER WITH VARIOUS OPERATIONAL AND ADMINISTRATIVE TASKS. THIS PERSON MUST HAVE A PROFESSIONAL APPEARANCE AND DEMEANOR.

    POSITION RESPONSIBILITIES:

    • PROVIDE GENERAL OFFICE SUPPORT INCLUDING BUT NOT LIMITED TO THE FOLLOWING;

    • ASSISTING WITH LICENSING AND RELICENSING

    • ESTABLISH AND MAINTAIN FILING SYSTEMS. 

    • FOLLOWING UP ON GENERAL CORRESPONDENCE, BOTH INTERNAL AND EXTERNAL, AS REQUESTED

    • COLLECTING DATA & GENERATING REPORTS, AS REQUESTED

    • ORGANIZING & FILING DOCUMENTS & RECORDS

    • TRACKING DUE DATES, EXPIRATION DATES, RENEWAL DATES, ETC.

    • ORDERING SUPPLIES, AS REQUESTED

    • MAINTAINING MEETING MINUTES

    • PREPARE MEETING AGENDAS, AS REQUESTED

    • MEETING/TRAVEL ARRANGEMENTS

    • COORDINATING SCHEDULES

    • SCHEDULING & FOLLOWING UP ON VENDORS AND WORK ORDERS

    ADDITIONAL JOB FUNCTIONS AND EXPECTATIONS:

    • PROFICIENT IN ALL OFFICE PROGRAMS, INCLUDING BUT NOT LIMITED TO EXCEL (BUILDING SPREADSHEETS, USING FORMULAS, ETC.), WORD, GOOGLE DRIVE/G-SUITE, OTHER PROGRAMS

    • ABILITY TO PRIORITIZE TASKS & PROJECTS

    • ABILITY TO COMMUNICATE & PRESENT IN A PROFESSIONAL MANNER, BOTH ORALLY AND IN WRITTEN COMMUNICATIONS

    • ABILITY TO GENERATE CLEAR, ACCURATE REPORTS AND MEMOS AT THE DIRECTION OF COO

    • STRONG ATTENTION TO DETAIL

    • STRONG ORGANIZATIONAL SKILLS & FOLLOW THROUGH SKILLS

    • ABILITY TO MULTI-TASK

    • PROACTIVE, RESPONSIBLE, INDEPENDENT, SELF-STARTER

    • COMFORTABLE UNDER PRESSURE, TIME CONSTRAINTS & DEADLINES

    • ABILITY TO EXERCISE DISCRETION & CONFIDENTIALITY IN ALL AREAS OF THE POSITION

    • COMPLETE SPECIAL PROJECTS AS NEEDED

    • COMPLETE ANY TASK REQUESTED BY A SUPERVISOR OR MEMBER OF THE MANAGEMENT TEAM.

    • OTHER DUTIES AS ASSIGNED.

     

    EDUCATION AND EXPERIENCE:

    LICENSES OR CERTIFICATES

    • MUST HAVE OWN TRANSPORTATION

      • DRIVING <10% OF THE TIME
    • HIGH SCHOOL DIPLOMA OR GED REQUIRED

    EXPERIENCE

    • KNOWLEDGE OF CLERICAL AND ADMINISTRATIVE PROCEDURES.

    • STRONG COMPUTER SKILLS AND PROFICIENCY IN MICROSOFT OFFICE PROGRAMS

    • STRONG PROBLEM SOLVING AND ANALYTICAL SKILLS

    • EXCELLENT COMMUNICATION SKILLS, ORGANIZATION SKILLS AND ATTENTION TO DETAIL

    • EXPERIENCE IN HEALTHCARE, SUBSTANCE ABUSE TREATMENT OR LICENSING IS A PLUS

    PHYSICAL DEMANDS

    • GENERAL ACTIVITIES - WALKING, STANDING, SITTING, TALKING, TYPING, BENDING, STOOPING, ETC.

    PHYSICAL HAZARDS -- HEALTH AND SAFETY CONCERNS

    • HOUSEHOLD/GENERAL OFFICE ENVIRONMENT.

    EQUIPMENT AND SPECIAL MATERIALS

    • COMPUTER, PRINTER, TELEPHONE, MOBILE PHONE, PHOTOCOPY MACHINE, FAX MACHINE, 10-KEY CALCULATOR, ETC.