Job Description
JOB SUMMARY:
THE EXECUTIVE ASSISTANT IS RESPONSIBLE FOR ASSISTING THE CHIEF OPERATING OFFICER WITH VARIOUS OPERATIONAL AND ADMINISTRATIVE TASKS. THIS PERSON MUST HAVE A PROFESSIONAL APPEARANCE AND DEMEANOR.
POSITION RESPONSIBILITIES:
PROVIDE GENERAL OFFICE SUPPORT INCLUDING BUT NOT LIMITED TO THE FOLLOWING;
ASSISTING WITH LICENSING AND RELICENSING
ESTABLISH AND MAINTAIN FILING SYSTEMS.
FOLLOWING UP ON GENERAL CORRESPONDENCE, BOTH INTERNAL AND EXTERNAL, AS REQUESTED
COLLECTING DATA & GENERATING REPORTS, AS REQUESTED
ORGANIZING & FILING DOCUMENTS & RECORDS
TRACKING DUE DATES, EXPIRATION DATES, RENEWAL DATES, ETC.
ORDERING SUPPLIES, AS REQUESTED
MAINTAINING MEETING MINUTES
PREPARE MEETING AGENDAS, AS REQUESTED
MEETING/TRAVEL ARRANGEMENTS
COORDINATING SCHEDULES
SCHEDULING & FOLLOWING UP ON VENDORS AND WORK ORDERS
ADDITIONAL JOB FUNCTIONS AND EXPECTATIONS:
PROFICIENT IN ALL OFFICE PROGRAMS, INCLUDING BUT NOT LIMITED TO EXCEL (BUILDING SPREADSHEETS, USING FORMULAS, ETC.), WORD, GOOGLE DRIVE/G-SUITE, OTHER PROGRAMS
ABILITY TO PRIORITIZE TASKS & PROJECTS
ABILITY TO COMMUNICATE & PRESENT IN A PROFESSIONAL MANNER, BOTH ORALLY AND IN WRITTEN COMMUNICATIONS
ABILITY TO GENERATE CLEAR, ACCURATE REPORTS AND MEMOS AT THE DIRECTION OF COO
STRONG ATTENTION TO DETAIL
STRONG ORGANIZATIONAL SKILLS & FOLLOW THROUGH SKILLS
ABILITY TO MULTI-TASK
PROACTIVE, RESPONSIBLE, INDEPENDENT, SELF-STARTER
COMFORTABLE UNDER PRESSURE, TIME CONSTRAINTS & DEADLINES
ABILITY TO EXERCISE DISCRETION & CONFIDENTIALITY IN ALL AREAS OF THE POSITION
COMPLETE SPECIAL PROJECTS AS NEEDED
COMPLETE ANY TASK REQUESTED BY A SUPERVISOR OR MEMBER OF THE MANAGEMENT TEAM.
OTHER DUTIES AS ASSIGNED.
EDUCATION AND EXPERIENCE:
LICENSES OR CERTIFICATES
MUST HAVE OWN TRANSPORTATION
HIGH SCHOOL DIPLOMA OR GED REQUIRED
EXPERIENCE
KNOWLEDGE OF CLERICAL AND ADMINISTRATIVE PROCEDURES.
STRONG COMPUTER SKILLS AND PROFICIENCY IN MICROSOFT OFFICE PROGRAMS
STRONG PROBLEM SOLVING AND ANALYTICAL SKILLS
EXCELLENT COMMUNICATION SKILLS, ORGANIZATION SKILLS AND ATTENTION TO DETAIL
EXPERIENCE IN HEALTHCARE, SUBSTANCE ABUSE TREATMENT OR LICENSING IS A PLUS
PHYSICAL DEMANDS
PHYSICAL HAZARDS -- HEALTH AND SAFETY CONCERNS
EQUIPMENT AND SPECIAL MATERIALS