Description:

The Administrative Assistant will provide high-quality administrative and clerical assistance to VP. The Administrative Assistant’s main duties include corporate services and supporting the VP. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Administrative Assistant and is familiar with office management technologies. Ultimately, you should be able to identify and address the needs of Saf-T-Swim executives and perform administrative tasks to ensure our company’s workflow runs smoothly.

Reports to: Vice President of Saf-T-Swim

Responsibilities:

Coordinate schedules and meetings for VP, District Managers, and Managers

Plan appointments and events

Act as the point of contact between Corporate office and employees/clients

Create regular reports and update internal databases

Create and update excel spreadsheets and documents in support of the business · Respond promptly to managers’ queries

Facilitate internal communication (e.g., distribute information and schedule presentations, certifications and trainings)

Support Human Resources and Facilities through documentation of policies and processes.

Complete all necessary paperwork, licenses, permits, OSHA, Quality Assurance documents.

Maintain and update inventory in Square; order office supplies, uniforms and coordinate with the locations to ensure they are in stock on all necessary supplies.

Suggest more efficient ways to run the office and troubleshoot equipment malfunctions with IT support.

Take minutes during meetings.

Do periodic bank runs.

Other Duties:

Performs other duties as assigned by management.

Requirements Required:

Knowledge of office procedures

Solid experience with office management systems and MS Office – must be proficient in Excel, PowerPoint and Word.

Familiarity with online calendars and cloud systems

Experience using office equipment, including printers and fax machines

Strong communication skills (via phone, email and in-person)

Experience exercising discretion and confidentiality with sensitive company information

Excellent organizational skills with an ability to think proactively and prioritize work

High school degree; additional qualifications as Personal or Administrative Assistant a plus.

Reliable transportation

Uniforms: Business casual

Hours: Part-time position up to 28 hours per week

Compensation and Benefits

A Company Culture of trust and support that you won’t find anywhere else

Flexible Hours

Discounted Swim Lessons for immediate family of employees

Member schools are independently owned and operated. Your application will go directly to the member school, and all hiring decisions will be made by the management of this school. All inquiries about employment at these schools should be made directly to the school location, and not to US Swim School Association.