Job Description

A DAY IN THE LIFE

• Support the sales team with maintaining and updating client list.
• Develop and maintain relationships with clients to ensure repeat business.
• Demonstrate an expert understanding of the aircraft and chartering process (training provided).
• Monitor/oversee flight departures and coordinate necessary updates.
• Make prompt, clear decisions that may involve tough choices or considered risks.
• Greet and welcome staff and guests and be responsible for mail/courier ingoing and outgoing and sorting and distribution of daily mail/deliveries.
• Oversee day-to-day facilities operations, including communicating with building management and vendors. Sharing and posting building memos, managing parking permits, and submitting maintenance requests.
• Maintain a maintenance schedule for office equipment.
• Monitor and verify utility bills, office invoices, IT invoices and other recurring expenses.
• Maintains budgets, stock lists, and orders office supplies as needed. Keep updated records of office expenses and costs.
• Assists in planning and coordinating internal events and meetings. Arranges meetings, books rooms, and plans refreshments.
• Coordinate travel and accommodation arrangements for internal staff as required.
• Assist the Finance team with expenses, invoices, checks, purchase orders, and the monthly credit card statement reconciliation. Assist HR and IT with the new starters process, preparing for new employees and recruitment/onboarding.
• Participate in additional administrative or departmental projects as needed.

Qualifications

WHAT DO WE LOOK FOR

• Attention to detail and able to prioritize effectively
• Ability to work individually and as part of a team
• Well-organized
• Discretion and confidentiality
• Proactive and self-started
• Multi-tasking and prioritizing
• Time management
• Excellent MS Office knowledge
• Excellent verbal and written communication skills

Additional Information

COMPANY CULTURE

• A dynamic and fast-growing company
• Balance between independent and team-oriented work
• Welcoming, collaborative environment with seasonal events and team night outings
• Monday to Friday, office-based position

PAY AND BENEFITS

• Salary: $55,500K USD
• 20 days in PTO for each year plus paid sick time
• 12 paid public holidays
• Additional paid leave for your birthday, wedding, moving, holiday shopping and more!
• Affordable health, dental and vision insurance plans
• 401K retirement savings plan with generous employer match!
• Life insurance
• Paid maternity and paternity leave

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Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.