Benefits:

401(k)

Health insurance

Paid time off

Sales Executive Assistant

Location: Ontario, CA Employment Type: Full-Time Travel Required: Yes (Domestic & International)

PetPals Group Inc. is seeking a proactive, detail‑oriented, and highly organized Sales Executive Assistant to support the company’s executive leadership with high‑level administrative, scheduling, sales coordination, and operational responsibilities. This role is ideal for someone who thrives in a fast‑paced environment, communicates confidently across languages, and can represent the company professionally in both domestic and international settings.

Key Responsibilities

Executive & Sales Support

Manage executive calendars, appointments, and sales-related meetings

Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries

Prepare sales documents, presentations, reports, and proposals (Excel, PowerPoint)

Track sales activities, follow-ups, and customer communication

Support business development activities, vendor meetings, and customer visits

Conduct basic market research and compile data for sales planning

Assist with CRM updates, customer records, and sales documentation

Prepare summaries, briefing notes, and meeting prep materials for executive leadership

Administrative & Operational Duties

Maintain organized digital and physical filing systems for sales documents and records

Prepare meeting agendas, take notes, and track action items

Coordinate events, including trade shows, exhibitions, customer visits, and internal company activities

Handle confidential information with professionalism and discretion

Monitor deadlines, renewals, and follow-up tasks for executive leadership

Support expense tracking, reimbursement submissions, and basic budget coordination

Assist with vendor communication, contract tracking, and document routing

Communication & Relationship Management

Provide bilingual communication support (Cantonese–English or Spanish–English)

Communicate clearly and professionally on behalf of executive leadership

Draft, proofread, and format business correspondence with accuracy and clarity

Serve as a liaison between executives, internal teams, and external partners

Coordinate calls, emails, and meeting logistics across time zones

Support customer service follow-ups and relationship‑building activities

Qualifications

Bachelor’s degree or above

Able to travel domestically and internationally

Bilingual: Cantonese–English or Spanish–English

Proficiency in Microsoft Office, especially Excel and PowerPoint

Detail‑oriented with strong organizational skills

Excellent communication skills, both written and verbal

Experience with scheduling, travel arrangements, document preparation, and event coordination

Ability to manage multiple priorities and work independently

Preferred Attributes

Experience supporting executives or working in sales/operations

Familiarity with CRM systems (e.g., Salesforce, HubSpot)

Strong problem‑solving skills and a proactive mindset

Ability to anticipate needs and take initiative without constant direction

Comfortable working in a dynamic, fast‑moving environment

Professional presence and ability to represent PetPals in external settings

We look forward to welcoming a dedicated professional who can strengthen our sales operations and support the company’s executive leadership in driving PetPals’ continued growth.