Job Description

OVERVIEW

As the Office Manager for our new NYC location, you will play a critical role in both launching and sustaining a brand-new office in a key global market. You’ll bring Amer Sports workplace standards to life locally while ensuring the office operates seamlessly as it grows.

You will lead the setup, activation, and ongoing management of the workplace, implementing established practices, adapting them to the NYC environment, and delivering a consistent, high-quality experience for employees and visitors. As the office scales, you will create an environment that reflects Salomon’s brand and values.

Working closely with People & Culture, Facilities, IT, Brand Marketing, and external partners, you’ll act as a central connector across people, process, and place, removing operational burden so teams can focus on growth and market impact. This is more than office management, you will help shape culture, build a flagship presence, and enable long-term success in NYC.

WHO YOU ARE

• Builder & Optimizer: You’re comfortable bringing an office to life using established frameworks, then improving and evolving them as the organization grows.
• Approachable & Resourceful: You’re the go-to person for support, always ready to problem-solve and help others succeed.
• Scrappy & Gritty: You roll up your sleeves and handle everything from strategic setup to day-to-day execution.
• Flexible & Adaptable: You navigate ambiguity and evolving priorities with ease.
• Discreet & Professional: You handle sensitive information with sound judgment and integrity.
• Culture-Builder: You intentionally create an environment where people feel welcomed, engaged, and connected.

**WHAT MAKES THIS A GREAT PLACE TO WORK & PLAY **

• Hybrid work schedule
• A generous PTO policy, plus 15 paid annual holidays and 3 floating holidays
• Summer Hours for 5 months of the year
• An exceptional employee discount on all our products and sister brands (Arc’teryx, Armada, Atomic, Wilson)
• Healthy Lifestyle Benefit designed to support your well-being and active lifestyle
• Opportunities to engage in the community and with industry partners

**ESSENTIAL DUTIES & RESPONSIBILITIES **

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily:

**Office Launch & Workplace Implementation **

• Lead the end-to-end launch of the NYC office, including vendor coordination, space activation, and operational readiness
• Implement and localize existing Amer Sports policies, standards, and ways of working to fit the NYC environment
• Partner with global and regional teams to ensure alignment with established processes while adapting to local needs
• Set up systems for access control, security, space usage, and workplace norms
• Ensure the office delivers a consistent, professional, and brand-aligned experience from day one

**Facilities & Office Operations **

• Own and continuously improve day-to-day office operations, ensuring the space runs efficiently and smoothly
• Manage vendors (cleaning, maintenance, supplies, services) with a focus on quality, cost control, and reliability
• Oversee office access, badging, and visitor protocols
• Maintain shared spaces, kitchen areas, and workplace standards aligned with brand expectations

**Workplace Experience & Culture **

• Design and support programming that strengthens engagement, retention, and connection
• Coordinate celebrations, milestone recognition (birthdays, anniversaries), and team events
• Maintain a workplace environment that reflects Salomon’s brand, energy, and culture

**Visitor & Candidate Experience **

• Serve as the face of the NYC office, creating a welcoming, best-in-class experience for all visitors
• Manage travel logistics, hotel partnerships, and on-site coordination for candidates and guests
• Ensure every interaction reflects a strong and consistent brand experience

New Hire Onboarding Support

• Partner with hiring managers and People & Culture to deliver seamless onboarding
• Coordinate workspace setup, IT readiness, welcome materials, and first-day experience
• Send new hire announcements and help integrate new employees into the office environment

**Mailroom & Supplies Management **

• Process and distribute incoming/outgoing mail and packages daily
• Manage shipping logistics with USPS, UPS, and FedEx
• Maintain inventory and ordering of office supplies

Benefits Administration Support

• Support gym and wellness benefit administration, including vendor coordination and tracking usage
• Partner with Payroll and external vendors to ensure smooth execution

Qualifications

**QUALIFICATIONS, SKILLS, ABILITIES & COMPETENCIES **

• 3+ years of experience in office management, workplace operations, or administrative roles
• Proven ability to implement and operationalize existing processes in a new or growing environment
• Exceptional organizational, multitasking, and time management skills with strong attention to detail
• Strong relationship-building skills across internal teams and external vendors
• Ability to work independently with a high level of ownership and accountability
• Highly proficient with Microsoft Teams, Outlook, Excel, and general office tools
• Comfortable navigating ambiguity with a proactive, can-do mindset

Preferred:

• Experience supporting office launches, expansions, or new market entry
• Background in People & Culture, HR, or a high-growth or brand-driven environment
• Vendor management or contract negotiation experience
• Exposure to employee engagement, wellness, or workplace experience programming

Additional Information

**PHYSICAL DEMANDS & WORKING ENVIRONMENT **

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit, stand and walk. The employee must occasionally kneel, stoop, crouch, twist and lift to 30 pounds, with or without accommodations.

Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range:
At the time of this posting, the estimated base salary range in New York is $100,000 – $110,000 USD. Actual compensation will be based on a variety of factors, including geographic location, job-specific skills, relevant experience, education, and training. The upper end of the range is typically reserved for candidates with demonstrated expertise that is above job requirements or who bring exceptional directly transferable experience.

Please note that the mentioned pay range represents the base pay only and does not include our competitive bonus program and benefits package.

REPORTS TO: Director, People & Culture, Salomon - Americas

BUSINESS AREA : Common Services

LOCATION: New York, NY