Project Coordinator Department: Marketing Description JOB SUMMARY The Project Coordinator manages the content production of San Francisco Symphony materials including but not limited to print media, direct mail, broadcast, digital campaigns, web site and signage as directed. Reporting to the Project Manager and collaborating closely with the creative department, internal partners and external vendors, the ideal candidate will have a proactive approach with attention to detail and experience working at an agency, creative studio or similar non-profit arts organizations. The Project Coordinator is responsible for trafficking the work of designers and producers on many simultaneous projects, routing proofs internally and externally, and ensuring that finished products are delivered correctly and on time. PRIMARY RESPONSIBILITIES * Assist the Project Manager to set deadlines, assign responsibilities, monitor progress of all creative work for the organization * Coordinate the production of content including (but not limited to): direct mail, print advertising, broadcast, digital video, outdoor, signage, digital banners, emails, web site * Traffic all assigned items to appropriate internal and external stakeholders for proofing * Maintain production schedules for large projects, and work with the production/design team to ensure timely completion of multiple simultaneous projects * Proofread, edit, and compile proofed materials * Monitor in-house inventory of print materials; coordinate delivery and storage of brochures and distribute to staff and musicians; maintain box office lit racks. Maintain archives of departmental material * Coordinate the delivery of direct mail by developing expertise in direct mail: * Cultivate relationship with mail houses * Maintain knowledge base of current mailing regulations * Coordinate mailings through outside vendors * Manage production of SFS Media projects such as CD and DVD packaging. BUDGETARY SUPPORT * Route as necessary and submit all vendor invoices * Advise Campaign group on expected costs of various projects across all marketing channels OTHER * Proofread all marketing material * Assist with staffing events, free concerts, program production, etc as necessary * Other duties as assigned * Regularly attend SFS concerts and events MINIMUM REQUIREMENTS * Strong computer and organization skills and exceptional communication skills required. * Superior capability managing details spanning multiple projects simultaneously. * Proofreading experience desired. * Experience in direct mail practices, managing graphic design and knowledge of printing process and negotiation preferred. * Minimum of two to three years administrative/office experience preferred. * Some experience working in marketing and a desire to learn and grow in marketing communications. * Works well with a variety of people and personalities in a highly fast-paced environment. * Dedication/passionate about non-profits or music/orchestra. Knowledge of classical music desired. * Qualified candidates will have high level of energy, be goal-oriented, and have the initiative to manage multiple projects simultaneously in deadline-driven environment. * Sense of humor, balanced work/life approach, creative, and positive, with a can-do attitude are desirable assets. * College degree or equivalent experience required. APPLICATION INSTRUCTIONS To apply, please visit our website at www.sfsymphony.org. Under the About Us tab, go to the Careers and Auditions page and click on View administrative job listings. Search for this job and click on Apply for this Position to submit your resume, cover letter, and application. ORGANIZATIONAL PROFILE The San Francisco Symphony, under Music Director Michael Tilson Thomas, is one of the countrys leading orchestras. Over 220 concerts each year reach an audience of more than 450,000, while national and international broadcasts, heard on more than 215 radio stations around the world, reach millions more. The Symphony has its own recording label, SFS Media, and its recordings have won some of the worlds highest honors. Its multimedia initiative, Keeping Score, has reached millions with television and radio broadcasts, DVDs, and an interactive website. The Orchestra tours extensively throughout Europe, Asia, and the United States, and its outstanding artistic reputation enables it to attract the worlds finest guest artists and conductors to Davies Symphony Hall. More than 70,000 young people are served each year by the Symphonys numerous education programs, including its internationally renowned Youth Orchestra and Adventures in Music (AIM), which reaches every 1st through 5th grader in San Franciscos public schools. The organization is led by President Sakurako Fisher and Chief Executive Officer Mark Hanson. The San Francisco Symphonys mission is to set the highest possible standard for excellence in musical performance at home and around the world; enrich, serve, and shape cultural life throughout the spectrum of Bay Area communities; and maintain financial stability and gain public recognition as a means of ensuring its ability to fulfill its mission. The San Francisco Symphony is an Equal Opportunity Employer.