JOB SUMMARY

This position provides administrative support for the Engineering department by facilitating and maintaining job movement, seniority rosters, tracking and monitoring employee qualifications, and managing invoices and assets using various systems. This position is also responsible to support process improvements, participate in the introduction of new technologies and automation of engineering processes.

JOB DUTIES

• Supports the Engineering leadership and project management teams with administrative and reporting responsibilities.
• Administers the Engineering job bulletin and bid process.
• Maintains Engineering seniority rosters.
• Coordinates mileage tracking and verification of mileage expense reporting for Engineering teams.
• Creates purchase requisitions for the Engineering Department and manages the approval process.
• Ensures invoices are properly coded in the Enterprise Resource Planning system (SAP), prepares good receipts, reviews and approves invoices for payment by Accounts Payable.
• Validates data in the Daily Work Report system (DWR) that manages timekeeping, materials and expenses for the Engineering teams.
• Supports asset utilization by tracking the movement and usage of equipment, making sure assets are on task.
• Instrumental in the improvement and automation of Engineering processes such as job bulletin and bidding and asset utilization tracking.
• Exemplifies KCS Vision, Values, and Culture in each and every interaction with team, clients, and stakeholders.

BASIC QUALIFICATIONS

• Bachelor's degree from an accredited university or college, preferably in a job related major field of study
• Minimum two (2) years of relevant professional experience, or equivalent combination of education and experience

 ESSENTIAL FUNCTIONS

• This position has a regular full time schedule with a normal work week of Monday through Friday. There may be a need for occasional work after hours or weekends.

The duties, responsibilities and qualifications in this posting are representative categories to be used by an applicant in deciding whether to apply for the position. These general guidelines do not constitute an exhaustive list of qualifications or essential functions of the position. We are proud to be an EEO/AA Employer/Veterans/Disabled. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Required Skills Required Experience

General knowledge to set up and maintain a variety of single function, hand and foot automated bindery machines, such as staplers, punches, drills and binding-glue devices.  Under the direction of the operator, apply working knowledge assist in the set-up of more complicated binding machinery.  Ability to make machine adjustments for differences in paper size or thickness, hole or margin distances, paper folds or other work requirements or material characteristics.  Knowledge of basic arithmetic and fractions.  Ability to apply such knowledge while accurately locating materials on machine surfaces.  Skill in using hand tools (i.e. rulers, screwdrivers, wrenches) to make machine adjustments.  Ability to set up, arrange, and hand collate as well as to fan, jog and stack various sizes of paper neatly.