SBP is a preeminent, independent biomedical research institute dedicated to understanding human biology and disease, and advancing scientific discoveries to profoundly impact human health. For over 40 years, our research has produced breakthroughs in cancer, neuroscience, immunology and children’s diseases, and is anchored by our NCI-designated cancer center and advanced drug discovery capabilities.

Under direct supervision, the Administrative Associate will facilitate the operations of the Business Development department, including Alliance Management and Intellectual Property. 

Primary Responsibilities

PROJECTS

• Organizes and maintains project tracking spreadsheets for various Business Development related projects
• Updates information on Business Development and IP intranet website for content and layout
• Maintains an entrepreneurial guide for PIs and other scientists, highlighting programs, seminars, workshops, and mentoring that is available in the local biotech ecosystem, including the development of a survey to assess utilization and effectiveness of guide
• Develops and increases the awareness and usage within SBP of external organization memberships, such as Biocom and Connect

GENERAL OFFICE ADMINISTRATION

• Arranges and schedules meetings with stakeholders and pertinent personnel for VP of Business Development
• Arranges travel for various conferences, business opportunities and other meetings as needed
• Handles incoming and outgoing mail and packages
• Processes and tracks expense reports
• Orders office supplies and tracks for replacement items

CONTRACT ADMINISTRATION

• Operates and maintains contract management database using MS Access
• Ensures associated parties are kept informed of dates and deadlines in connection with required goals of the project: database creation, development, monitoring, reporting and maintenance
• Facilitates and tracks contracts through various stages: initiation, negotiation, execution and post contract deliverables
• Drafts and tracks processing of contracts to maintain contract lifecycle renewals and new partnering opportunities
• Supports Business Development outreach and compliance activities including development of training material
• Facilitates meetings and distributes action items to key stakeholders, department managers, and various levels of the organization to develop and implement process improvement strategies

DATABASE ADMINISTRATION

• Develops and maintains standard operating procedure documents to reflect department processes in areas of reporting, agreement management and software use
• Develops and maintains a database of biopharma companies in the local San Diego ecosystem

Required Skills Required Experience

• High School diploma required
• Bachelor’s degree in business or related field highly desired
• Three years of experience in office administrative procedures and the use and operation of standard office and computer equipment required or equivalent education, training and/or experience from which comparable knowledge, skills and abilities have been attained

Knowledge, Skills and Abilities

• Work independently as well as in a team environment
• Be responsible and have strong time management skills
• Ability to analyze and resolve issues of moderate complexity
• Possess strong attention to detail and organizational skills
• Demonstrate professional communication and interpersonal skills
• Familiarity with scientific terminology preferred
• Ability to use independent judgment to plan, prioritize and organize diversified workload and recommend changes in office practices or procedures
• Basic analytical skills for summarizing spreadsheets and data for reports
• Knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (e.g. proficiency in MS Office)
• Ability to handle sensitive and confidential situations
• Embody the Institute’s core values of Commitment, Collaboration, Communication, Community and Compassion

Sanford Burnham Prebys Medical Discovery Institute is an Equal Opportunity employer – M/F/Veteran/Disability – committed to the hiring, advancement and fair treatment of all individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status as designated by federal, state or local law.  For additional information about your rights as an applicant, click HERE.