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Research Administrative Specialist/Faculty Support (Contract)

Sanford Burnham Prebys Medical Discovery Institute

Research Administrative Specialist/Faculty Support (Contract)

La Jolla, CA
  • Responsibilities

    SBP is a preeminent, independent biomedical research institute dedicated to understanding human biology and disease, and advancing scientific discoveries to profoundly impact human health. For over 40 years, our research has produced breakthroughs in cancer, neuroscience, immunology and children’s diseases, and is anchored by our NCI-designated cancer center and advanced drug discovery capabilities.

    The Research Administrative Specialist/Coordinator provides executive level administrative and operational support for laboratories and faculty members while exercising confidence, discretion and good judgement with respect to priorities and confidential and/or time-sensitive matters. This is a temporary position for up to 90 days and may be extended for longer term.

    We are looking for a proven administrative professional with a passion for building and managing relationships. The Research Administrative Specialist/Coordinator role sits on the edge between science and administrator and is a key support and liaison that enables Faculty to reach their goals and our Institute mission.

    Our ideal candidate will be a self-starter who is comfortable working independently. Individuals who have a propensity to learn and ask questions are highly desired, as there are opportunities to enhance systems and processes toward greater efficiency. In addition, we are looking for someone who takes pride in their approach and understands the connection between their role and departmental and organizational goals.


    • Provide high level administrative support, including heavy calendar, meeting planning and travel management
    • Performs activities that support daily office/lab operations, including screening visitors and phone calls, maintenance of records and files and managing laboratory mail
    • Regularly corresponds with external and internal collaborators, including SBP Faculty and administrative departments. Acts as initial point of contact, responding to questions and providing information pertaining to procedures.
    • Consults and performs functions associated with manuscripts/publications.
    • Provides support with lab personnel actions with guidance from Human Resources
    • Processes and maintains statements and expense reports, monitors billing and payment of core services, facilitates reimbursements to faculty and lab members
    • Provides support for activities related to intellectual property
    • Performs other duties as assigned

    Required Skills Required Experience

    • High school diploma and five years of administrative experience or equivalent education, training and/or experience from which comparable knowledge, skills and abilities have been attained
    • Bachelor’s degree preferred
    • Previous experience in an academic or scientific research environment preferred

    Knowledge, Skills and Abilities

    • Support multiple projects with varying degrees of complexity
    • Work independently as well as in a team environment
    • Strong problem solving, analytical, organizational and time management skills with ability to work under pressure, prioritize and meet strict deadlines
    • Maintain confidentiality and exercise discretion
    • Strong written, verbal and interpersonal skills
    • Ability to learn and achieve proficiency with internal systems
    • Professional proficiency in Microsoft Office and Adobe Acrobat
    • Embody the Institute’s core values of Commitment, Collaboration, Communication, Community and Compassion

    Sanford Burnham Prebys Medical Discovery Institute is an Equal Opportunity employer – M/F/Veteran/Disability – committed to the hiring, advancement and fair treatment of all individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status as designated by federal, state or local law. For additional information about your rights as an applicant, _click HERE__._