Recruitment and Onboarding HR Specialist
Immediate opening for a self- motivated individual with outstanding administrative and customer service skills, a proficiency in using technology, and who thrives on working in a fast pace environment with various duties and stakeholders interactions.
Under the general direction of the Director of Human Resources, and in collaboration with the Zoo management, you will be responsible for implementing, and leading our employee and volunteer selection, recruiting and onboarding, providing each new employee, volunteer( and hiring manager) an outstanding onboarding experience. To do so, you will collaborate with all departments to help new staff by providing the tools, resources and training to help new employees and volunteers hit the ground running, and solidify engagement while creating repeatable processes that ensure compliance.
Requirements:
B.A. or B.S. Course work in business, psychology, personnel management, and/or public relations or related discipline preferred
Minimum two years of professional experience in administrative coordinator capacity, recruiting and onboarding preferred. Learning and development roles a plus.
Very detail oriented, with ability to handle data with a high degree of accuracy
Excellent verbal and written communication
Strong administrative, time management and organizational skills
Good understanding of the full cycle recruitment and onboarding processes
Basic understanding of Employment & Labor Legislation in California preferred
This is a full-time, Regular, Non-Exempt position.
Schedule: Tuesday-Saturday, usually between 8:00AM – 5:00 PM, with flexibility in days and hours based on the business needs and events.
Compensation: $17-$19/hour, DOE
JOB DESCRIPTION
Under the general direction of the Director of Human Resources, and with input from Senior Management, the Human Resource Specialist: Recruiting and Onboarding (HRSRO) promotes the Zoo and its mission by supporting selection, recruitment, and providing integrative and strategic new employee and new volunteer onboarding experiences.
The HRSRO is responsible for the design, administration, implementation, logistics, and delivery of face to face, experiential, and electronic or online learning modules associated with the orientation and onboarding of new employees, managers, and volunteers throughout the organization. The HRSRO helps our employees and volunteers connect to our mission, our values, with an experience where individuals feel fully integrated, to increase their time to contribution in a fun and positive professional environment.
ESSENTIAL DUTIES include the following:
Employee Recruitment and Onboarding
Under the oversight of the Director of HR, and working in close collaboration with Director of Education, Zoo Managers, Events, and Accounting & HR Associate:
Contributes to build the Zoo brand, tells our story, accelerates learning, integration into the zoo, and engagement for the zoo & zoo brand
Handles full-cycle recruitment by sourcing candidates, reviewing applicants, providing initial phone screening, setting up interviews for hiring managers, checking references, and applicant follow-up in a timely manner
Provides a baseline for consistency, quality and fun of Onboarding process and experience for all new employees - and volunteers
Develops and communicates a yearly calendar of Onboarding sessions. Responsible for the day-to-day activities associated with the Onboarding of new employees
Implements, coordinates, facilitates, evaluates and improves a core Onboarding program to include specific activities, presentations, trainings, tools, introduces new hires to current employees and internal guests speakers (with a focus on first day, first week, first month, first quarter, first semester and 1st year) with input from Director of HR, Senior Management Group, and other stakeholders, building relationships across the organization.
Posts job openings, coordinates and participates in local job and career fairs/expos throughout the year, especially before our peak seasons
Supports managers by regular check-ins on their progress with applicants for their open positions
Ensures new hire paperwork gets completed in compliance.
Provides in-person New Hire Orientation/Onboarding sessions helping to set the tone and create of a world class new hire orientation and onboarding experience. Virtual sessions may also be conducted.
Reviews processes to determine if they are efficient and effective. Makes recommendations for process improvements. Tests ideas, processes, tools and measures quantitative and qualitative impact and outcomes quarterly, building on successes in collaboration with stakeholders
Ensures timelines and communication updates to Hiring Manager and HR are provided with details regarding recruitment , open positions, and New Employee Onboarding sessions, based on business needs
Helps managers develop/provide specific job orientations to hires, to reduce time required to get new employees up to speed by developing Department or Role “Road Maps”, with input from stakeholders
Provides training and technical support to end users on the use of the Onboarding and Learning Platforms; and resolves new employee’s inquiries, in collaboration with the Accounting and HR Associate
Responsible for Uniforms: ordering, storing, distributing and getting back Uniforms from employees
Improves the organization’s overall efficiency by researching and assisting in the implementation of various HR systems and processes
In collaboration with Director of HR and managers: designs, implements, coordinates, facilitates, evaluates and improve Mentoring Program
Performs other job-related duties as assigned
Volunteer Recruiting, Training, and Onboarding
Performs outreach, recruits, interviews, and places applicants for volunteer work.
Provides Orientation and Volunteer Onboarding programs
Supports functional managers with their volunteer programs
Recruits special event volunteers
Informs volunteers of Zoo policies and procedures, and standards of volunteer service.
Maintains accurate records and provides timely statistical and activity reports on volunteer recruitment and activity
Develops relationships with community organizations, businesses, and schools
Adheres to and enforces Zoo’s policies and procedures as outlined in the Employee Policy Manual
Attends all bi-monthly all-employee meetings
SECONDARY DUTIES:
Greets every guest with a smile.
Thanks guests for supporting/visiting the Zoo.
Answers phone calls, voice mails, and e-mails promptly.
Ensures the Zoo’s presentation standards for cleanliness and maintenance are met by keeping work areas clean, picking up trash, reporting unsafe or unsightly conditions.
Associates with guests to assist and share information.
Responds to all guest inquiries, complaints, and comments according to Zoo guest relations procedures.
Maintains a clean neat appearance and adheres to the Zoo’s uniform dress code.
Takes responsibility to stay informed about happenings at the Zoo, such as reading employee communications and attending meetings.
Reflects the qualities outlined in the Guest Relations Statement, the Employee Pledge, and our Core Values.
POSITION CRITERIA:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and environmental characteristics described below are representative of the knowledge, skill, ability, and working and physical elements required of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
B.A. or B.S. with course work in business, psychology, personnel management, and/or public relations or related discipline preferred
Minimum two years of professional experience in administrative coordinator capacity, recruiting and onboarding, or learning and development roles preferred
License, Certification, or Preferred Qualifications:
Experience in a zoo, aquarium, museum or nature center setting a plus
Successful completion of a Department of Justice background check.
Negative TB tests and Tetanus vaccinations as necessary
Experience with Volgistic and Applicant Tracking and Onboarding platform preferred.
Ability to certify in First Aid and CPR
Valid California State driver’s license
ledge, Skills, Abilities:
Work experience as Admin Coordinator, HR Assistant, or similar role. Experience with event coordination/training program logistics a plus
Comfortable using and improving various systems and processes
Outstanding written, verbal, and interpersonal communication skills
Basic knowledge of Labor Laws preferred
Ability to maintain regular and consistent attendance and punctuality
Understanding of volunteer organization dynamics and relationships a plus
Ability to multitask successfully and adapt to a fast-paced work environment while remaining incredibly attentive to detail and calm/composed
Take the initiative to independently complete all tasks within a timely manner, creatively problem solving when necessary
Handle data with a high degree of accuracy and confidentiality
Project management skills with a focus on detailed planning and execution
Analytical mindset for process improvement
Ability to speak in front of large groups of people in an engaging manner
Active Listening skills: ability to give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Ability to problem solve effectively: identify problems, review related information to develop and evaluate options and recommend or implement solutions.
Critical Thinking skills: ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions and approaches to problems.
Ability to remain calm and composed in times of emergency and stress, and to make sound decisions quickly.
Must have excellent time management, organizational and interpersonal skills.
Basic knowledge of biology and zoology concepts a plus
Knowledge of audio-visual equipment and computer software such as database programs, desktop publishing, and graphics programs.
Advanced working knowledge of databases and spreadsheets (Microsoft Suite)
Ability to interact courteously and respectfully with supervisors, fellow employees, volunteers, and our guests.
Ability to exercise safe work habits.
Awareness of, sensitivity to, and empathy with animals.
Physical Demands & Work Environment:
Available to work weekends and holidays, some evenings for training sessions, and when events are scheduled.
Ability to attend events at different locations locally for outreach (ie Job Expo, job fairs, Career Centers, etc.)
Must be able to occasionally lift 50 pounds, and 10 or fewer pounds frequently.
Ability to exert a negligible amount of force frequently or constantly push, pull or otherwise move objects
Ability to negotiate the zoo work environment including behind-the-scenes, lawns, gravel, hilltop, and attic storage
Must be physically able to operate a variety of machines and equipment including telephones, printers, projectors, and copiers
Involves working out-of-doors in all weather conditions for events
Ability to work successfully in shared work space environment, with constant interruptions.
Supportive and open employment culture
Tools Used:
Standard office equipment; telephone, copier, printer, facsimile machine, calculator
Personal computer and software (MS Suite, incl. Word, Excel, Outlook). Volgistic, Applicant and Onboarding platform, Learning Management System, Zoom platform
Two-way radio
Audio-visual equipment
Electric cart
This job description is representative of the expectations of the position described. Additional duties, reporting relationships, and/or position criteria may be assigned as deemed necessary by the Chief Executive Officer or authorized representative. No changes to this job description shall be made without written permission by the Chief Executive Officer or authorized representative.
The Zoo reserves the right to revise this job description at any time. The job description does not constitute a contract for employment, and does not guarantee employment for any specified period of time. The job description does not in any way alter the at-will employment relationship.