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Accounts Receivable / Accounts Payable Specialist

Sapper Consulting

Accounts Receivable / Accounts Payable Specialist

St. Louis, MO
Full Time
Paid
  • Responsibilities

    WHO WE ARE

    Sapper is a B2B lead generation company based in St. Louis. What we do is simple: we get our clients sales meetings. By identifying our clients' ideal audience and writing unique email campaigns, we capture people's attention and compel them to respond.

    What is it like to work at Sapper? Well, we've grown from 5 to 100 employees in about 4 years while becoming one of the fastest growing companies in the country (Inc. 500 list). Thrilling is probably a good word for it.

    When it comes to developing yourself, supporting your team, and expanding the vision, we're unrelenting. We move fast and break things. Change comes from everywhere within our organization because the “from-the-top-down” structure has never been our thing.

    We have fun while going above and beyond to push ourselves and our clients, giving and taking constant feedback, and appreciating the opportunity to grow and develop rapidly. Remote workdays, ping-pong, company snacks, outings, and food trucks also make up a huge part of our culture. We're a close team from all different backgrounds who enjoy a good challenge, a flexible work environment, and seeing the direct impact of what we can do.

    POSITION SUMMARY

    The AR/AP Specialist is responsible for working with the accounting department on customer invoice collections and managing the accounts payable cycle. They will ensure clients with past due invoices are contacted in a timely manner and  will focus on resolving customer billing problems and reducing accounts receivable delinquency. In this role, you will coordinate cross-functionally with the Sales and Client Success teams to ensure all client inquiries related to billing and collections are updated to the client's account accordingly. This person will also take the lead on entering accounts payable bills and tracking the receipt of these bills and timeliness of payments. They will ensure a payment calendar is created for the Controller to issue payments to the correct vendors.

    It is important to this role that you're a problem-solver who consistently practices attention to detail, have great communication with a positive mindset, a self-starter and team player who thrives in a startup environment and brings in best business practices to improve accounts receivable operations and workflows. 

    ESSENTIAL JOB FUNCTIONS

    • Prepare and build billing profiles, invoices, and transactions for clients

    • Contact current clients about overdue invoices for their account.

    • Facilitate payment of invoices due by sending bill reminders and contacting clients

    • Manage accounts receivables, including accurate cash application and monitoring of collections. 

    • Collaborate with customers and our Team Directors to address non-payment and other collections issues.

    • Set a monthly collection goal and create ongoing reporting and performance improvement goals.

    • Review the aging account and send out the suspension notice or the termination letter in a timely manner.

    • Coordinate with other departments in order to establish the client's billing cycle and details about their campaign

    • Enter billing details in to various reporting spreadsheets for high level reports and analysis

    • Manage internal tasking (Hubspot) to ensure timely resolution to client inquiries related to billing and collections. Verify the billing updates are reflected on both Quickbooks and SaasOptics.

    • Provide feedback and solution to improve the billing process and revenue growth.

    • Enter vendor bills and manage vendor profiles

    • Track vendor contracts and verify all vendor bills have been received and entered

    • Work with Controller to create bill payment timeline and assist with execution of payment

    • Sustain regular, predictable, and punctual attendance

    • Timely, efficient and thorough completion of designated tasks as assigned by Controller

    • Remain open to criticism

    • Other duties as assigned

     

    MINIMUM SKILL REQUIREMENTS:

    • Proficiency with a wide variety of technologies including Microsoft Excel, web-based platforms, and Google Apps
    • Preferred knowledge of QuickBooks
    • Comfortable learning and working with new technology and software
    • Must be able to hold self responsible for organization, timeliness, and focus on detail
    • Analytical, willing/able to learn quickly, attentive to detail
    • Able to communicate in an open, friendly, timely, and eloquent manner
    • Work cooperatively with others
    • Interested in working with a quickly evolving and growing company
    • Familiarity with or openness to process oriented work
    • Comfort with a casual but fast-paced work environment
    • Comply with all company policies, procedures, and instructions for management

     

    REQUIRED EDUCATION AND EXPERIENCE

    MINIMUM EDUCATION:

    • High school diploma or equivalent required; Account Undergraduate Degree from an accredited institution strongly preferred

     

    Physical, Mental, and Environmental Demands

    • Must be capable of working in an office-based, collaborative environment to achieve business and departmental objectives.
    • Must be comfortable in a position which requires working exclusively on a computer for the majority of the day
    • Must be capable of maintaining mental focus, attentiveness to fine detail, and workflow process for long periods of time
    • Must be prepared to have critical conversations with clients on a daily basis