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Receptionist Administrative Assistant

Scantibodies Laboratories, Inc.

Receptionist Administrative Assistant

San Diego, CA
Full Time
Paid
  • Responsibilities

    Job Description

    SUMMARY:

    Assists with day-to-day operation of Human Resources Department, facilitates the smooth functioning of HR operations, and represents HR and SLI to internal and external customers.

     

    ESSENTIAL DUTIES:

    · Provide clerical and administrative support for the Human Resources Department – to include: daily birthday cards, weekly temporary timesheets, monthly postings of birthdays and anniversaries.

    · Assist with scheduling and coordinating interviews, resume logging, and associated paperwork.

    · Answer incoming phone calls in a professional and timely manner. Transfer calls, page employees, take messages when appropriate.

    · Greet visitors, contact appropriate employees.

    · Assist with preparation of conference and training rooms for visitors.

    · Maintain company Safety bingo program.

    · Assist with Company activities such as Quarterly Breakfasts, Picnics, BBQ’s, etc.

    · Check postal rates and post outgoing mail.

    · Maintain adequate department, breakroom, and mailing supplies.

    · Coordinate employee utilization of company fleet vehicles, including: monitoring fuel levels, routine maintenance, and reservations.

    · Collect and submit working applicant and temporary timesheets, weekly.

    · Reconcile and submit working applicant invoices.

    · Assist and coordinate special administrative projects.

    · Maintain company Intranet.

    · Serves as a resource for HR Department projects, as needed.

    · Submit and follow-up with CMMS work orders.

    · Maintain confidentiality in handling highly sensitive information.

    · Train on and remain current on all documents required on position training matrix.

    · Regular, reliable and predictable attendance.

    · May perform other job related duties as assigned.

     

    EQUIPMENT USED:

    · Multi-line Phone System

    · Personal Computer

    · General Office Equipment

    · Company Vehicle

     

    JOB SPECIFICATIONS:

    High school diploma or equivalent required. Minimum four years experience with direct customer/client contact is preferred. Must possess excellent communication, interpersonal, and phone skills. Must be able to interact with employees at all levels within the organization. Must be computer literate. Knowledge of Word, Outlook and Excel is required. Must be detail oriented. Valid driver’s license, current proof of insurance and clean driving record.

     

    Company Description

    We are a 46 Year old Privately owned Biotech company located in the East County of San Diego. Proud to be producers of testing kits supporting the medical community.