USPI Williamson Surgery Center is seeking a motivated Scheduling Coordinator to join our team. We have 4 OR rooms. We perform outpatient surgical procedures in ENT, General, Gastroenterology, Gynecology, Ophthalmology, Orthopedic, Pain Management, Podiatry, Spinal, Urology. Position requires weekdays only -- no holidays, weekends, or call. Some early mornings and later evenings may be required; schedule subject to change based on surgical schedule and flow of the day.

Job Summary: The Scheduling Coordinator is responsible for scheduling all patients for the surgery center. The position has significant communication requirements with practice offices. The job requires excellent communication skills to build collegial relationships with surgeons, patients and staff. The position may also require assisting with insurance verification and/or other areas key to the continuity of patient care.

Job Responsibilities and Major Duties:

• Coordination of Center Schedule
• Schedules all surgical procedures, including overall coordination of schedule
• Promotes Every Day Giving Excellence “EDGE” within the facility by ensuring high quality clinical care, including scheduling the correct procedure, correct site and implants every time.
• Obtains and enters all necessary information from surgeon or scheduler requesting OR time
• Coordinates instruments and equipment for each procedure, including understanding limitations and requirements
• Works with Administrator, Director of Nursing and other center leaders to manage block time
• Allows adequate time for each procedure including individual physician requests, room turnover
• Identifies & implements solutions that improve scheduling efficiency and practice
• Effectively manages block time, including utilization, potential efficiencies and communication with physician offices to identify solutions
• Assists other employees and with other duties as required
• Communicates with center leadership team regarding all scheduling issues. Keeps center team informed of changes affecting the schedule
• Is an active participant in all leadership discussions related to the schedule, and physician office issues
• Communicates special equipment, instrument, supply, anesthesia, and staffing requests to the center leadership team
• Communicates with physician offices to confirm cases, identify special needs, and determine any changes that should take place
• Manages any conflict and issues that occur between the physician offices and the center
• Communicates with physician offices to proactively manage block time, including identifying scheduling issues before they occur, including block time releases, block time utilization. Keeps physician offices informed of any center changes.
• Build relationships with current and new physicians by resolving issues, communicating effectively and efficiently managing patients
• Participates on center projects, programs and activities as appropriate

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Required Skills

Qualifications:

• High School Graduate or equivalent
• 2+ years of experience in a clinical environment
• 2-3 years of scheduling experience
• Ability to read, write and comprehend English
• Basic typing and computer experience

USPI complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.

Required Experience

Qualifications:

• High School Graduate or equivalent
• 2+ years of experience in a clinical environment
• 2-3 years of scheduling experience
• Ability to read, write and comprehend English
• Basic typing and computer experience

USPI complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.