Job Description

Scheer.Law PLLC is a civil litigation law firm. We handle cases and other matters for our clients throughout the Northwest, including Washington, Oregon, Idaho, Alaska, and Montana. At Scheer.Law PLLC we are well-known for our aggressive trial work, excellent results, and outstanding customer service.

JOB DESCRIPTION

Scheer.Law PLLC is seeking a billing coordinator with at least two years of relevant experience to join our firm. The ideal candidate must be detail-oriented, excellent with numbers, have a strong work ethic, and enjoy working within a small, fast-paced, team-oriented community. A commitment to providing excellent customer service is essential. This position is crucial to helping the firm maintain an organized and efficient accounts receivable process.

The ideal candidate will be a self-motivated multi-tasker who thrives on challenges and consistently has a willingness to work as part of a dynamic team. The successful candidate will be integrally involved with the firm’s client-facing billing and collection process.

DUTIES

·        Use Centerbase to process prebills and generate invoices in compliance with attorney instructions and client guidelines. ·        Ensure that the billing work product is accurate and meets the needs of our clients and attorneys. ·        Guarantee the correct set-up of client/matter information. ·        Facilitate conflict checks for new cases. ·        Respond to attorney inquiries regarding work-in-progress records and general billing requests. ·        Compile, manage and execute attorney billing. ·        Understand all client guidelines, internal protocols, and the firm's guidelines for e-billing matters. ·        Investigate, document, communicate, report, and resolve issues impacting prompt payment of invoices and/or disputed items. ·        Match payments inside of Centerbase and make necessary deposits. ·        Assist remote bookkeeper with various bookkeeping tasks centered around billing. ·        Prepare reports for management summarizing weekly/monthly/quarterly collection results. ·        Assist with accounting projects, as needed, to promote best practices. ·        General administrative tasks as needed.

EXPERIENCE AND EDUCATION

·        Two years of hands-on billing experience preferably in a law firm environment. ·        Experience with Centerbase or a similar billing management platform. ·        Some experience working inside of QuickBooks is desired. ·        Must understand and demonstrate all facets of the billing function, particularly for insurance defense matters which may include split          billing. ·        Proven experience with electronic e-billing systems across a wide variety of platforms and outside counsel guidelines. ·        High degree of accuracy, attention to detail, and quality control. ·        Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with tact and diplomacy. ·        Strong knowledge of generally accepted accounting principles. ·        Proven time management skills with the ability to meet deadlines. ·        Grace under pressure, and the ability to juggle multiple tasks and switch gears at a moment’s notice due to changing deadlines. ·        Excellent ability to communicate clearly, effectively, and with proper professionalism. ·        Experience in all necessary technology; primarily Microsoft Suite (Outlook, Excel, Word), Adobe Acrobat, SharePoint, among others. ·        Willingness to learn and undertake new tasks outside of prior experience with enthusiasm and confidence. ·        Self-motivated, disciplined, and flexible with the ability to adapt to change. ·        Ability to function well in a high-paced and at times stressful environment. ·        Excellent organizational skills and attention to detail. ·        Experience working in a paperless environment. ·        Outstanding interpersonal and customer service skills. ·        A high school diploma or equivalent (some college-level courses or a degree is preferred, but not required).

COMPENSATION PACKAGE

·        Pay will be based on experience.   ·        Participation in a wellness program – dental, medical, vision. ·        Participation in the company-sponsored retirement plan. ·        Generous paid time off – vacation, sick and 10 company paid holidays.

Due to the number of applications, only those eligible for an interview will be contacted. The position is open until filled.

Cover letter, resume, and a list of at least three references should be forwarded to hiringmanager@scheer.law

The preceding statements describe the general job responsibilities and are not intended to be construed as an exhaustive list of tasks and skills required of the job incumbent. This job description may be reevaluated and/or modified at any time without notice to the incumbent.

Scheer.Law, PLLC is an equal opportunity employer which selects the individual who is the best match for a position based on job-related qualifications, without regard to race, color, creed, sex, national origin, religion, sexual preference, age, disability, or other protected group status.

Company Description

Scheer.Law PLLC is a civil litigation law firm. We handle cases and other matters for our clients throughout the Northwest, including Washington, Oregon, Idaho, Alaska, and Montana. At Scheer.Law PLLC we are well-known for our aggressive trial work, excellent results, and outstanding customer service.