Job Description

KIPP Jacksonville Public Schools seeks a School Operations Coordinator for the 2025-26 school year, set to start in July 2025. This position is at our campus on 103rd St.

Duties:

General Office Duties

• Assist Front Office Coordinators with maintaining a neat, organized, clean, professional, and welcoming environment for visitors
• Carry out general administrative duties; answer phones, update transportation changes, check in tardy students, assist parents with early check-outs, and greet and sign in all visitors
• Make photocopies, assist with faxes, and assist parents/guardians when they visit the school
• Provide front desk coverage for lunch breaks, high visitor times, and days Front Office Coordinators are out of the office
• Coordinate ordering office and printer supplies. Coordinate service of copiers and printers as needed.

Attendance

• Accurately manage daily attendance; updating systems with tardy and early check-out information and excuse notes
• Make personalized calls to families when students are absent and updating student systems with information
• Collaborate with school counselors and Assistant Principal of Operations on excessive absence interventions

Student Records

• Cumulative student records—update and maintain records for students; store records and ensure confidentiality. Check and respond to any records requests for transfer students.
• All paperwork (i.e. excuse notes, report cards) filed in student folders

Enrollment

• Assist the AP of Operations with new student enrollment and registration, both in person and by phone and e-mail
• Assist Student Information Manager with updating all systems for new student enrollment

Supplies/Upkeep

• Ensure that systems are in place to provide staff with necessary supplies- both individual orders for teachers and common supplies like paper for printers and coffee in workrooms
• Create system of inventorying supplies available and placing school based supplies orders, as needed
• Ensure that printers are working and stocked throughout the school
• Create system for delivering packages and/or notifying staff when packages have arrived
• Create system for school based lost and found

Health and Safety

• Attend first aid and CPR training and respond as needed
• Maintains security by following procedures; monitors visitor management system
• Provide students with daily medication as needed

School Operations

• Support the AP of Operations with planning and execution of all on-campus events and field trip including but not limited to parent meetings, concerts, special events, and field lessons. Some of these events may occur outside of school hours.

• Support the AP of Operations by completing off campus errands, as needed

• Improve and implement systems that contribute and drive school operations toward operational excellence. Maintain continuous communication with internal and external stakeholders, keeping AP of Operations informed and updated on all aspects of school operations; lead, plan, and execute short-term school-based projects.

• Other additional tasks assigned by the school leader and/or AP of Operations to ensure operations efficiency.

Compensation and Benefits

• Salary for this position is $35,600
• Free, individual health benefits (including medical, dental, and vision)
• Free, individual short-term and long-term disability insurance
• 403(b) retirement program with a company match

Qualifications

Requirements of the position include:

• Associate's degree
• High level of comfort with Microsoft Office and Google Suite
• High level of comfort with sitting at the front desk using office equipment, computers, entering data, answering phone calls, and greeting visitors for an extended period of time. Comfortable with walking up and down stairs and through school hallways
• Thrives in an entrepreneurial environment; flexible, willing to learn and take on new responsibilities
• Professional, friendly, and adaptable personality; team player who is open to feedback
• Ability to tackle multiple projects and initiatives at once with a strong sense of prioritization
• KIPP Jacksonville Public Schools believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for teammates who embody them.

Highly Preferred Qualifications:

• Experience in education
• 1 to 3 years in a classroom or a school setting (paraprofessional, substitute, front office, etc.) OR 1 to 3 years of relevant work experience in a front office position (secretary, office coordinator and/or manager)

Additional Information

APPLY
Please complete an application and upload a resume via our job board. No applicants will be considered that submit resumes through other job postings. Link here: https://careers.smartrecruiters.com/KIPP/jacksonville

If you're a current KIPP Jax team member, you should:

1. Inform your current manager of your interest in the role and

2. Complete the online application

QUESTIONS

If you have questions about this position, please email Jessica at jreplogle@kippjax.org. Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website.

KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin.