Job Description

Job Description

Are you a highly organized, solutions-oriented professional who loves creating systems to support students and families? KIPP New Jersey is seeking a School Operations Manager to lead critical administrative functions, manage student records, and foster a seamless school experience for families, staff, and students.

Here's what you'll be doing:

Student Records & Compliance

• Coordinate student registration, transfers, withdrawals, and record maintenance throughout the school year and summer sessions.
• Manage the school’s student information system, ensuring data accuracy for attendance, grades, class schedules, and personal records.
• Serve as the custodian of student records, ensuring compliance with state and district regulations.
• Lead the printing and distribution of report cards and manage audit-related uploads.

School Operations & Communication

• Build and implement systems to manage communication, office activities, and paperwork efficiently.
• Act as the primary point of contact for families, distributing newsletters, generating all-calls, and creating school marketing materials.
• Manage and train part-time employees to support school operations and administrative tasks.
• Liaise with vendors, including transportation and nutrition services.

Student Recruitment and Enrollment

• Organize and host student recruitment events.
• Manage the enrollment process, ensuring compliance documents and records are accurate and up to date.

Attendance Management

• Track and monitor attendance data to ensure accuracy and drive high student attendance rates.
• Collaborate with staff and families to address attendance concerns and develop support plans.

Testing & Technology

• Serve as the testing coordinator, managing rosters, materials, and schedules.
• Support students and staff with technology tools like Clever and blended learning programs.

Qualifications

Must Haves:

• Proficiency in Microsoft Office, particularly Excel, with experience managing databases and reporting.
• Exceptional written and oral communication skills.
• Strong organizational skills and attention to detail.
• Ability to proactively problem-solve and anticipate challenges.
• Superb customer service skills and a solutions-oriented mindset, even in high-stress situations.
• Commitment to supporting students, families, and educators in achieving success.

Nice to Haves:

• Previous experience in a customer service-oriented role, educational setting, or non-profit.
• Familiarity with budgeting and purchasing processes.

Additional Information

Compensation & Benefits

The salary range for this position is $60,000-$80,000. Salary ranges at KIPP are set based upon the role level and function using benchmarks in the education and non-profit sector and allow for growth within the role. Individual compensation within this range will be set based on a variety of factors, including but not limited to relevant professional experience and qualifications; education, skills and training; and market conditions.

In addition to a competitive salary, KIPP NJ offers a generous benefits package including, but not limited to, the following:

• Robust benefits that include medical, dental, and vision
• Participation in the New Jersey Public Employee Retirement System (PERS) for appropriately classifed roles
• Optional participation in the KIPP NJ 403b retirement plan, including matching contributions
• A school-issued laptop
• Transportation benefits for TEAMmates commuting into Newark from the New York City area
• Generous Time-Off including 3.5-4 school vacation weeks (depending on the year), allocated sick and personal and vacation days
• Up to 12 weeks 100% parental leave for primary caregivers
• Employer paid life insurance
• Extensive optional ancillary benefits including, short term and long term disability and accident and hospital indemnity

Our organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion, national origin, citizen status, marital status, physical or mental disability, military or veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Our organization will make a reasonable accommodation to known physical or mental limitations of a qualified applicant or employee with a disability unless the accommodation would impose an undue hardship on the operation of the organization. No questions on this application are asked for any unlawful purpose