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Accounting Assistant

Scott Engineering, Inc.

Accounting Assistant

Chino, CA
Paid
  • Responsibilities

    Scott Engineering, Inc. is searching for a motivated Accounting Assistant who is an excellent multitasker with exceptional communication and time management skills. The Accounting Assistant can expect to assist the Finance department with various clerical tasks. Responsibilities: • Accounts Receivable To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Daily invoicing including verifying the sales orders against invoice and purchase order • Record all checks, EFT, and post payments • Manage detail aging and collection of customer accounts • Miscellaneous admin duties filing and scanning ACCOUNTS PAYABLE • Miscellaneous admin duties, printing all invoices, filing and occasional vendor phone calls • Audit invoices against purchase orders and packing slips (3-way match) report discrepancies • Review vendor statements, audit for any missing invoices or other discrepancies • Data entry of all invoices in the MRP system and accounting system, credit card charges, refunds, and freight charges • Assist in process of weekly check runs OTHER GENERAL ACCOUNTING TASKS • Keep track of expense accruals • Record monthly journal entries • Assist with year-end CPA and Bank audits such as pulling invoices and scanning documents • Assist with month-end close • Various cost accounting and financial analysis Qualifications: • 2 – 3 years’ experience in A/P, A/R, and General Ledger Accounting • Excellent written and communication skills to maintain department, vendor, and customer relationships • Strong organization and detail-oriented skills • Ability to work in a deadline-driven environment • Ability to follow instructions as directed, as well as seek advice when issues arise • Proficient in Microsoft Office applications ( Excel and Word ) • Quickbooks experience required 1 – 2 years • Manufacturing software experience a plus Compensation: $16 - $20

    • To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Accounts Receivable • Daily invoicing including verifying the sales orders against invoice and purchase order • Record all checks, EFT, and post payments • Manage detail aging and collection of customer accounts • Miscellaneous admin duties filing and scanningAccounts Payable • Miscellaneous admin duties, printing all invoices, filing and occasional vendor phone calls • Audit invoices against purchase orders and packing slips (3-way match) report discrepancies • Review vendor statements, audit for any missing invoices or other discrepancies • Data entry of all invoices in the MRP system and accounting system, credit card charges, refunds, and freight charges • Assist in process of weekly check runsOther General Accounting tasks • Keep track of expense accruals • Record monthly journal entries • Assist with year-end CPA and Bank audits such as pulling invoices and scanning documents • Assist with month-end close • Various cost accounting and financial analysis