Job Description

The Law Firm Administrator will oversee non-attorney staff who perform a variety of clerical and administrative support tasks to facilitate the efficient operation of the law firm.

SUPERVISORY RESPONSIBILITIES:

• Trains staff regarding firm procedures and information systems.
• Supervises and counsels support staff.
• Recruits and assists in hiring new non-attorney employees.
• Conducts performance evaluations that are timely and constructive.
• Handles discipline and termination of non-attorney employees as needed and in accordance with company policy.
• Remote Supervision of other offices and travel to those offices as necessary

DUTIES/RESPONSIBILITIES:

• Manages the day-to-day operations of the office; prioritizes use of support staff and facilities.
• Communicates with Senior partners on all issues.
• Manages equipment, office services, and facilities.
• Manages schedules and appointments including trial dates and hearings, and meetings and travel.
• Maintains a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
• Prepares legal correspondence and documentation.
• Participates in strategic planning process with management to identify and accomplish short- and long-term organizational goals.
• Prepares the organizations budget.
• Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections.
• Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.(Works with Controller)
• Drafts and implements operational and human resource policies and practices to ensure quality services.(Works with Human Resources manager)
• Assists with human resource management as needed.
• Performs other related duties as assigned.
• Attends regular managers meetings and meet with senior partners.

REQUIRED SKILLS/ABILITIES:

• Superior written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
• Articulate, organized, able to prioritize tasks, delegate when appropriate and a team player with excellent listening, verbal and written communication skills
• Extremely proficient in Microsoft Office Suite or other similar software program, specifically Word, PowerPoint and Outlook and Adobe Acrobat
• Ability to maintain confidential records.
• Ability to think and act independently and with minimal supervision.
• Highly organized with strong attention to detail and ability to meet deadlines.
• Professional appearance and demeanor.

EDUCATION AND EXPERIENCE:

• Bachelors degree in Human Resources, Business Administration, Finance or related field required.
• At least five years of experience in a management position.
• Legal Assistant background is helpful.

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.