Public Affairs Secretary III – Part Time

This is for an onsite position, but teleworking capabilities will remain flexible for emergency situations (such as events like inclement weather).

Key Responsibilities:

• Review documents for grammar, formatting, plain language, and branding consistency.
• Utilize Microsoft software proficiently to maintain and develop documents.
• Manage inbox to distribute requests for information and respond to requests from interested parties.
• Prepare and complete any printing requests and maintain inventory of printer supplies.
• Manage processes for business card orders.
• Maintain current listings of internal and external customers.
• Coordinate shipping of materials and displays.
• Prepare and distribute variety of reports ensuring submissions meet formatting expectations.
• Provide records management and filing support.
• Document and maintain standard operating procedures for repeatable work.
• Make travel arrangements for staff.
• Maintain log of work assignments.
• Perform general administrative duties such as filing and scheduling appointments.
• Educate customers proactively about available services and resources.
• Microsoft Office 365
• Good oral and written skills.
• Good interpersonal skills
• Organization & management

Education and additional skills:

• High school diploma or General Educational Development (GED) equivalency.